TOWN OF ENFIELD
                                     ANNUAL BUDGET

FUNCTION:                      DEPT/AGENCY:             ACTIVITY:                      CODE:
General Fund                   Town Clerk               Records Management             1610
 
                                      2002-03         2003-04                 2004-05
PROGRAM SUMMARY                        ACTUAL     BUDGET    REVISED     PROPOSED    ADOPTED
 
0100 Personal Services - Salaries      54,334     54,735     56,179       56,373     56,373
0300 Purchased Prof. & Technical          315        800        800        1,600      1,600
0400 Purchased Property Services          662      1,070      1,070        1,070      1,070
0500 Other Purchased Services             985        830        830        2,250      2,250
0600 Supplies/Materials                 2,040      1,100      1,100        1,100      1,100
0700 Property                             300
0800 Other Objects                         65        400        400          400        400
__________________________________ __________ __________ __________   __________ __________
PROGRAM TOTAL                          58,701     58,935     60,379       62,793     62,793
 
 
PROGRAM INFORMATION & DATA:
 
 The Records Management Division of the Town Clerk's office is responsible for
 planning, organizing, directing and controlling a town-wide records management
 program. This function began with a comprehensive inventory and appraisal of
 town records and continues to establish standards, procedures and techniques for
 the effective management and disposition of town records.
 
 DEPARTMENT GOALS:
 
 To continue to maintain storage spaces, finding aids, and indexes for inactive
 records.
 
 To continue to plan for future storage and tracking needs.
 
 To continue a comprehensive inventory and appraisal of all town records.
 
 To continue to create town records retention schedules based on the requirements
 of state law.
 
 To continue to create and process state records disposal authorizations, and
 index and file them with the Town Clerk for permanent retention.
 
 To continue to assist town departments with approved records disposals,
 retrieval and research. 
 
 To continue to assist town departments in managing active records through
 records analysis, creation of file plans, files improvement, and equipment
 recommendations.
 
 To survey and improve the management of project records.
 
 To develop a records management manual, and document policies and procedures.
 
 To initiate training programs for employees concerning records management
 policies and procedures.