TOWN OF ENFIELD
ANNUAL BUDGET
FUNCTION: DEPT/AGENCY: ACTIVITY: CODE:
General Fund Town Clerk Records Management 1610
2001-02 2002-03 2003-04
PROGRAM SUMMARY ACTUAL BUDGET REVISED PROPOSED ADOPTED
0100 Personal Services - Salaries 51,229 52,495 54,345 54,735 54,735
0300 Purchased Prof. & Technical 2,287 1,300 1,300 800 800
0400 Purchased Property Services 1,060 800 800 1,070 1,070
0500 Other Purchased Services 1,906 1,270 1,580 830 830
0600 Supplies/Materials 1,377 1,500 1,400 1,100 1,100
0700 Property 269 300 300
0800 Other Objects 300 400 190 400 400
__________________________________ __________ __________ __________ __________ __________
PROGRAM TOTAL 58,428 58,065 59,915 58,935 58,935
PROGRAM INFORMATION & DATA:
The Records Management Division of the Town Clerk's office is
responsible for planning, organizing, directing and controlling a
town-wide records management program. This function began with a
comprehensive inventory and appraisal of town records and continues to
establish standards, procedures and techniques for the effective
management and disposition of town records.
DEPARTMENT GOALS:
To continue to maintain storage spaces, finding aids, and indexes for
inactive records.
To continue to plan for future storage and tracking needs.
To continue a comprehensive inventory and appraisal of all town records.
To continue to create town records retention schedules based on the
requirements of state law.
To continue to create and process state records disposal authorizations,
and index and file them with the Town Clerk for permanent retention.
To continue to assist town departments with approved records disposals,
retrieval and research.
To continue to assist town departments in managing active records
through records analysis, creation of file plans, files improvement,
and equipment recommendations.
To survey and improve the management of project records.
To develop a records management manual, and document policies and
procedures.
To initiate training programs for employees concerning records
management policies and procedures. |