NOTICE OF ACTION

ENFIELD PLANNING AND ZONING COMMISSION

REGULAR MEETING

THURSDAY, JANUARY 21, 2010 – 7:30 P.M.

ENFIELD TOWN HALL – COUNCIL CHAMBERS

820 ENFIELD STREET – ENFIELD, CT

AGENDA

THE MEETING WILL ADJOURN AT 11:00 P.M.

REGULAR MEETING 7:30 P.M. (immediately after Aquifer Meeting)

1.       Call to Order and Pledge of Allegiance – Chairman Charles Duren called the meeting to order at 7:40 p.m.

2.       Fire Evacuation Announcement

3.       Roll Call – Present were Chairman Charles Duren and Commissioners Elizabeth Ballard, Peter Falk, Charles Ladd, Nicles Lefakis, Lori Longhi, Kathleen Sarno, and Michael Dumont, Alternate.

4.       Approval of Minutes

a.       January 7, 2010 Regular Meeting – Commissioner Falk made a motion, seconded by Commissioner Ballard, to approve the Minutes of January 7, 2010.  Chairman Duren made two corrections to page one, paragraph two.  Twenty-four years should be twenty-two years.  Also change four years to two years.  The Minutes, as amended, were approved by a 6 – 0 – 1 vote.  Commissioner Lefakis abstained. 

5.       Staff Comments

a.       Director of Planning – Commissioner Falk made a motion, seconded by Commissioner Ballard, to allow Mr. Giner to handle administratively the Eli Whitney Point to Point Dish installation by WPCS International Inc.  The motion was approved by a unanimous vote.

6.       Public Participation

7.       Correspondence

8.       Commissioners’ Correspondence

9.       Bond Releases

a.       SPR#1341 – Request for Release of $7,200 Erosion and Sediment Control Bond for 3 Peerless Way – Commissioner Longhi made a motion, seconded by Commissioner Ladd, to release the $7,200 Erosion and Sediment Control Bond for 3 Peerless Way, SPR#1341.  Reference is made to the memo from John Cabibbo dated January 15, 2010 stating that he inspected the site and he found the erosion controls have been removed and the ground cover has been established.  Commissioner Longhi later amended her motion to correct the SPR number to SPR#1341.  The motion was approved by a 7 – 0 – 0 vote. 

b.       SPR#1341 – Request for Release of $307,800 Engineering Bond for 3 Peerless Way – Commissioner Sarno made a motion, seconded by Commissioner Ladd, to release the $307,800 Engineering Bond for 3 Peerless Way, SPR#1341 with the condition that a letter be received from the owner to specify that it is a private property and they are responsible for maintenance.  If there is a failure, they would take care of it.  Reference is made to the December 21, 2010 memo from John Cabibbo.  Commissioner Sarno amended her motion to include the condition recommended by Commissioner Longhi.  The motion was approved by a 7 – 0 – 0 vote. 

10.     Old Business

11.     New Business

a.       Discussion on Draft Plan of Conservation and Development – Commissioner Ladd made a motion, seconded by Commissioner Sarno, to disseminate the draft Plan of Conservation and Development to the proper authorities.  The motion was approved by a 7 – 0 – 0 vote. 

12.     Other Business

a.       Discussion of Bylaws – Commissioner Longhi made a motion, seconded by Commissioner Sarno, to change the Bylaws to strike the word “regular” from Article VII, Election of Officers, Section 1.  The sentence should read:  “All members, both regular and alternate, may vote for each office during this organizational meeting.”  The motion was approved by a 7 – 0 – 0 vote.

Chairman Duren requested on page three of the Bylaws, section three, first sentence, the word “regular” be stricken. 

Commissioner Sarno made a motion, seconded by Commissioner Longhi, to change the meeting time from 7:30 p.m. to 7:00 p.m. and list the change in Article VIII, Section 1 of the Bylaws.  The motion was approved by a 7 – 0 – 0 vote.

Commissioner Lefakis made a motion, seconded by Commissioner Longhi, to change the Bylaws in Article VIII, Section 1, second sentence to read:  “Public hearings will normally be held on the first and third Thursdays of the month but at the convenience of the Commission may be held on other occasions subject to proper legal notification.”  The motion was approved by a 7 – 0 – 0 vote.

Commissioner Lefakis made a motion, seconded by Commissioner Longhi, to change the order in the Bylaws of Article X to reflect the way the meetings are held today.  Bond releases were moved and after Other Business there should be an item that states Receipt of Applications.  The items should be numbered and not lettered. The motion was approved by a 7 – 0 – 0 vote.

Commissioner Lefakis made a motion, seconded by Commissioner Ballard, to change the Bylaws under Article XI, Section 3, first sentence.  The new sentence should read:  “A competent stenographer shall take evidence, or the evidence shall be electronically recorded by an electronic-recording device at each hearing before the Commission in which the right to appeal lies to the Superior Court.” The motion was approved by a 7 – 0 – 0 vote.

Commissioner Lefakis made a motion, seconded by Commissioner Longhi, to change the Bylaws under Article XIV, Amendments, to read as follows:  “These bylaws may be amended by a two-thirds vote of all members of the Commission present and voting only after the proposed change has been read and discussed at a previous regular meeting except that the bylaws may be changed at any meeting by a two thirds vote of all members of the Commission present and voting.”  The motion was approved by a 7 – 0 – 0 vote.  

Commissioner Lefakis made a motion, seconded by Commissioner Sarno, to change the Bylaws to change the last sentence in Article XIII, Employees, to read:  “Where there is a Director of Planning, he/she shall be authorized to employ personnel and retain consultants upon the approval of the majority of the Commission.”  The motion was approved by a 7 – 0 – 0 vote. 
 

b.       Report from Policy Review Committee

c.       Report from Signage Policy Review Committee

d.       Discussion of Tag Sale regulations

13.     Applications to be Received  - The following applications were received by the Commission: 

FLD#025 – Permit for conducting activities within the 100-Year Flood limit related to the reconstruction of Post Office Road/Town Farm Road, Town of Enfield Department of Public Works, Applicant.

Section 8-24 Referral – Referral under Section 8-24 of the Connecticut General Statutes for various public improvements related to the reconstruction of Post Office Road/Town Farm Road, Town of Enfield Department of Public Works, Applicant.  

14.     Adjournment - Commissioner Ballard made a motion, seconded by Commissioner Sarno, to adjourn.  Following a unanimous vote, the Commission adjourned at 9:28 p.m.