Minutes Adopted as Presented 01/05/09

ENFIELD TOWN COUNCIL

MINUTES OF A REGULAR MEETING

MONDAY, DECEMBER 15, 2008

A Regular Meeting of the Enfield Town Council was called to order by Chairman Kaupin in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, December 15, 2008. The meeting was called to order at 7:13 p.m.

PRAYER – The Prayer was given by Councilman Dumont.

PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was said.

ROLL-CALL – Present were Councilmen, Bosco, Crowley, Dumont, Edgar, Jones, Kaupin, Kiner, Lee, Mangini, Nelson and Ragno. Also present were Town Manager, Matthew Coppler; Assistant Town Manager, Daniel Vindigni; Town Clerk, Suzanne Olechnicki; Town Attorney, Kevin Deneen; Director of Public Safety, Christopher Bromson; Chief Technology Officer, Paul Russell; Assistant Planner, Roger Alsbaugh; Superintendent of the Water Pollution Control Plant, Marvin Serra

FIRE EVACUATION ANNOUNCEMENT

Chairman Kaupin made the fire evacuation announcement.

MINUTES OF PRECEDING MEETINGS

MOTION #151 by Councilman Nelson, seconded by Councilman Mangini to accept the minutes of the November 24, 2008 Special Meeting.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #151 adopted 10-0-1, with Councilman Ragno abstaining.

MOTION #152 by Councilman Jones, seconded by Councilman Nelson to accept the minutes of the December 1, 2008 Special Meeting.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #152 adopted 10-0-1, with Councilman Ragno abstaining.

MOTION #153 by Councilman Mangini, seconded by Councilman Nelson to accept the minutes of the December 1, 2008 Regular Meeting.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #153 adopted 10-0-1, with Councilman Ragno abstaining.

MOTION #154 by Councilman Jones, seconded by Councilman Ragno to accept the minutes of the December 3, 2008 Special Meeting.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #154 adopted 9-0-2, with Councilmen Crowley and Lee abstaining.

SPECIAL GUESTS

CONSERVATION COMMISSION PRESENTATION

Present for this discussion were Roger Alsbaugh, Assistant Planner and Gretchen Pfeifer-Hall, member of the Conservation Commission

Mr. Alsbaugh stated he and Ms. Pfeifer-Hall are present this evening to discuss the Open Space and Farmland Preservation Study that was done in 1999 and was presented to the Council in 2000. He noted the document was developed per a Council directive to accommodate the separation of the Inland/Wetlands and Watercourses Agency and the Conservation Commission. He explained the purpose of that division was to allow the individual commissions to focus on their charges under the statutes and for the needs of the town. He noted it allowed the individual commissions to more readily handle issues that came before them and not overburden them as a combined commission.

Mr. Alsbaugh stated at that time, CRCOG provided a grant and the expertise to put together a document and do the research for it. He noted CRCOG worked with the Conservation Commission, Planning Office, the Town of Suffield and a few other communities. He stated his belief CRCOG’s ultimate goal was to use the final study as a sample document for other communities. He noted this had Enfield in the forefront of the development of preservation processes within the state.

He noted although this document was presented in 2000, the process lost momentum, and the document itself was not adopted. He stated they are now ready to go forward, and they wanted to point out to the Council that a lot of the recommendations and goals that were within that original document are actually taking place now. He noted they have processes whereby they pursue open space grant funding on a regular basis. He pointed out they don’t always have the staff in place to take advantage of the application round.

Mr. Alsbaugh stated they have acquired open space along the Scantic River, and they’re coordinating with the State DEP concerning the Scantic River. He acknowledges this has been going on for 30 years, however, they’re gaining more momentum. He noted they’re cooperating, interagency-wise to deal with open space and farmland preservation.

He stated most notably, they are going forward with the Certified Local Government Program, which will certify them to add the historic and cultural resource component to the conservation efforts they’ve been working on for the last ten years.

Mr. Alsbaugh stated the Conservation Commission has ramped up the activity to try to incorporate the input from the local farmers. He noted they have had meetings to bring the farmers in to discuss the farmland preservation grant program. He stated four farmers in town are already participating in the farmland preservation.

He noted they’ve also begun to look at creating a local process to coordinate with the Department of Agriculture’s Farm Preservation Program along with other private agencies that also try to provide the same sort of support.

Mr. Alsbaugh stated the Conservation Commission is looking forward to try to promote agriculture as an industry, not just a preservation of the farm soils. He acknowledged the farm soils are very important, but they’re also looking at all the economic development aspects of it to try to develop support for the farming and agricultural community in Enfield and the local region.

He stated the open space process is working, and they try to identify properties for which they can apply for the open space grants. He noted they just received approval for this round of open space grants, and that grant is for $149,000.

As concerns the Certified Local Government Program, Mr. Alsbaugh stated they hope to have a completed application and decision from the State by January or mid-February, and then they’ll be prepared to go forward with some vigorous grant proposals.

Ms. Pfeifer-Hall stated she and Joanne Kneiss worked on this for about a year. She noted Mary Goodhouse, a former member, encouraged them to apply for this funding. She pointed out Suffield applied at the same time. She noted $5,000 was won and split between Enfield and Suffield. She stated $2,500 paid for an excellent document. She stated her belief this is a good document that lays out a good process to develop and evaluate open space as well as the farmland preservation.

Mr. Alsbaugh stated they do almost everything listed in the goals and policies of this document. He noted if the Council were to eventually adopt this document, it would give them the foundation to move forward. He pointed out this is a living document, and it will also allow them to apply for additional grants.

Councilman Dumont stated she likes Goal #5 that identifies opportunities to develop low impact trails in proximity to residential areas. She referred to Goal #7, which identifies tools for creating buffers between commercial/industrial developments and residential areas. She referred to page 23 and the fee in lieu of open space and noted apparently there’s $463,000 in open space funds, which is being held in a special revenue fund for open space acquisition. She questioned if that money is available to purchase open space.

Ms. Pfeifer-Hall stated her belief it’s over $600,000, and the Town of Enfield has used that fund to purchase some of the properties in the Scantic River Park area.

Councilman Dumont questioned the balance in that fund. Mr. Alsbaugh stated they would have to ask the Town Manager for exact amounts. He noted the DEP grant they just received is a 65% grant, therefore, it’s fully expected that money would be used.

Councilman Crowley questioned what parts of the Scantic River Park are owned by the Town and what parts are owned by the State. Ms. Pfeifer-Hall stated the parcels that the Town owns are on the other side of Powder Hill Road, and they sort of link up with the Mancuso Park. She noted much of it is land-locked and it abuts the Connecticut Water Company property.

Councilman Crowley questioned if there’s cooperation between the Town and the State whereby the State does not come in and dictate what happens in this park. Mr. Alsbaugh stated Enfield was always to play a large part in the development of the parcels within its own property. He noted Enfield has a lot of historical and cultural resources in this area, and they’ve always made it well known that Enfield prefers to play a very active role in the careful stewardship of those parcels. He stated once they get their Certified Local Government status, one of the first things they’ll be doing is applying for a grant to do a needs assessment for all those resources in Powder Hollow, and they plan on coordinating with the State.

Ms. Pfeifer-Hall stated the Conservation Commission also works with the Connecticut River Watershed Association, and they’ve been very active, and they actually received a grant to create a greenway. She noted the greenway the Conservation Commission designated involved the properties from Mancuso Park down to Powder Hollow. She stated the Connecticut River Watershed Association worked on designating the area more to the east.

Mr. Coppler stated the most recent figure in the open space acquisition fund is $744,000.

Councilman Mangini questioned if that money is in a separate fund. Ms. Pfeifer-Hall stated her belief it’s a separate fund per state statute.

Councilman Lee stated his belief this is a great document.

Councilman Ragno stated he’s glad to see they have goals and policies within a living document. He questioned if they have a prioritization process for parcels. Mr. Alsbaugh stated prioritization may depend on the grant because the grants tend to drive the prioritization of the parcels.

Councilman Ragno questioned whether the land that is donated can be used to offset the percentages, and Mr. Alsbaugh stated he did not believe so. He noted each parcel is looked at individually.

Councilman Jones questioned whether this documents needs updates. Ms. Pfeifer-Hall stated they discussed that and decided not to update it but rather use it as a guideline. Mr. Alsbaugh noted maps, statistics and amounts might need to be updated. He added their goals and objectives are pretty broad based. He pointed out this is an extremely thorough document.

Councilman Jones raised the question of whether they should include the master plan for the Scantic River Park within the resolution, or is it adequate just having it in the document itself. He went on to suggest the Council may want to think about passing this before they get too deep into the Plan of Conservation and Development.

Councilman Nelson stated a lot of times the land boards will take land instead of a fee, and sometimes it’s wasted land, i.e., slopes, pieces of property that go nowhere, etc. He questioned whether the Town should make a decision on what land they take vs. the money. He stated his impression the Town would be better off to take the money so they can purchase useable land rather than accepting waste land. Ms. Pfeifer-Hall stated her belief this document outlines guidelines as to how various properties should be evaluated. She agreed there are a lot of small parcels. She went on to note they do want to protect slopes along the river.

Chairman Kaupin questioned why the Council did not move forward back in 1999. Ms. Pfeifer-Hall stated her belief this just slipped through the cracks. Mr. Alsbaugh referred to the goals within the document and pointed out they do a lot of these things already.

It was the consensus of the Council that this item appear under Items for Discussion in January.

PUBLIC COMMUNICATIONS & PETITIONS

Michael Derech, 242 Taylor Road

Stated he has a problem with roaming cats on his property. He noted his neighbor feeds them and they keep multiplying. He stated this has become a health issue because the cats are leaving their waste in his mulch and compost pile. He stated the Animal Control Officer informed him there’s no ordinance regarding cats.

Mr. Derech pointed out these cats could pick up rabies from wild animals in the vicinity. He noted a neighbor not far from his home is having similar problems. He stated he would like an ordinance that would address cat problems.

Eugene Vallencourt, 22 Perry Lane

Stated he has a problem with many cats roaming on his property and causing damage to his antique cars. He noted they are also leaving urine and droppings all over his property. He stated he doesn’t want the cats harmed and questioned why these domestic animals are running wild everywhere. He noted he brought one litter of kittens to the ASPCA, however, that facility is no longer available. He stated he would like to see something done about this problem.

Dominick Alaimo, 68 New Street

Commended the Town Hall for doing a great job with the holiday lights in Thompsonville. He added his belief the Torchlight Parade was a success, and although the night was cold, there was a great turnout.

Margaret Jedziniak, 232 Abbe Road

Questioned whether there are any long term plans about how far the Scantic Park will run along that river. She stated her understanding there are already plans to build some homes in the Hollow very near the river. She noted it would be good to have some plan to control what is being built in that area. She stated her impression everything is getting done in bits and pieces.

COUNCILMEN COMMUNICATIONS AND PETITIONS

Councilman Jones requested feedback from the Animal Control Officer concerning complaints about cats. He questioned if anything has been said to the Health Department. He questioned how undomesticated cats differ from any other wild animal. Attorney Deneen stated every year in the Legislature, there’s an Act concerning feral cats. He noted this Act never passes, but it always has quite an uproar in the House of Representatives. He noted he can look into this.

Councilman Jones indicated he could supply Ms. Jedziniak with a copy of the master plan for the Scantic Park. He noted this is a state plan. He stated two things to be considered regarding acquiring land are funding and the availability of the land. He noted the Town and state have done a good job acquiring land as it becomes available in that area.

Councilman Jones congratulated the Shaker Pines Fire Department and Chief Macsata for a great Torchlight Parade this year. He also thanked all the other participants for coming out on a very cold night.

Councilman Mangini stated on behalf of the Daughters of the American Revolution, she thanks everyone for their support of veterans by coming to the recent Wreaths Across America ceremony.

Councilman Kiner requested a Roads Program update on the following roads – Claremont Avenue, Meadow Street, Harrison Street and Mountain View Avenue.

Councilman Kiner requested an update as to when the Town Hall’s audio equipment will be updated. He noted viewers have expressed their frustration that some Council members can’t be heard.

Councilman Kiner questioned whether towns typically have an ordinance as to how many cats a homeowner can have, and Attorney Deneen stated he’s not aware of any limitations that the state would have, other than the general health code violations that might occur.

Councilman Vindigni stated there was a situation with roaming cats in another part of town, and the feedback from the Police Department was that there was no state law that prohibited the roaming of cats.

Councilman Bosco stated on the corner of Steele and Weymouth Roads there is a big section of pavement that is split and it needs to be filled.

Councilman Bosco stated he also has cat problems in his neighborhood, and he would like to see something done.

Councilman Ragno stated there is a section of road full of potholes near the Johnson Ambulatory Center on Route 190.

Councilman Ragno stated he recently noticed the flags on the Town Green were not lit up at night. He stated his belief the Town needs to set the example in the community concerning this.

Councilman Ragno stated in the past he mentioned illegal parking near 711 on Elm Street. He noted that is town-owned property, and he would like to see a sidewalk and curbing to dress up that area. He added that would also prevent illegal parking in that vicinity.

Councilman Ragno expressed his appreciation to Dan Vindigni for weather updates, flooding issues and all the things he keeps the Council informed about.

Councilman Ragno suggested perhaps inmates could help clear snow in some areas.

Councilman Ragno encouraged people to offer budget ideas through e-mails to the Town Council.

Councilman Crowley thanked the Shaker Pines Fire Department for a great Torchlight Parade.

Councilman Crowley stated a resident at 10 Cora Street requires a tipper barrel replacement because of a broken lid.

Councilman Crowley stated a resident on Sky Street called him and requested the lids be closed on the tipper barrels so they don’t have to empty them on rainy days.

Councilman Crowley stated he received an e-mail from Doug Maxellon concerning commissioners. He requested the Town Manager update the Council as to how the Town stands as far as liability is concerned relating to commissioner members doing their duty.

Councilman Crowley stated he would like to see what can be done about the cat issue.

Councilman Crowley thanked the Mt. Carmel Club for all that they do and for hosting another great year for the Enfield Ramblers’ Football Team.

Councilman Crowley stated Hartford Avenue has a huge hole, and Church Street is in bad shape.

Councilman Dumont requested an update on the AED units at the high schools. She questioned if they’ve been delivered.

Councilman Bosco requested an update on Town Farm Road. He stated his belief the four-wheelers will go right through the sledding hill again. He requested the Town erect the temporary fencing that was taken down at Fermi. He stated he would like this done before the ground freezes.

Councilman Nelson stated the Public Works Committee met recently, and it seems they’re making headway on a few things. He noted they installed GPS in the trucks, and there was a detailed analysis as to what can be done with the GPS. He noted they’re also ordering the two new trash trucks that are fully automated. He stated they applied for a special permit so they can mulch the leaves behind the transfer station so that they don’t have to pay to get rid of the leaves. As concerns holidays, he noted that instead of picking up trash on a Saturday, they will double up the next day. He stated his belief this schedule will start in the beginning of the new year.

Councilman Nelson thanked the staff at DPW for taking these initiatives to find ways to cut the budget.

Councilman Nelson questioned the possibility of the Town making it’s own ordinance concerning cats.

Councilman Nelson requested an agenda item to review the bid process. He noted he would like to lower the threshold for which things go out to bid. He stated he would like to bring the amount to $5,000. He added he would like to know what the criteria is to bring in an on-call contractor. He referred to the Fletcher Road bridge and rumors that other bids were a lot lower. He questioned why this went to the on-call contractor.

It was the consensus of the Council to add this to the next agenda in January.

MOTION #155 by Councilman Nelson, seconded by Councilman Mangini to suspend the rules to move to Miscellaneous the following items. Items B2, 3, 4, 5, 6, 7, 8, 9, D, G., H. and I.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #155 adopted 11-0-0.

Councilman Jones referred to the new fully automated trash trucks and stated his understanding tipper barrels have to be right at the curb so that the automated arms may be used. He noted if that’s the case, the public will have to be educated about that practice so their barrels aren’t missed.

Councilman Jones stressed the importance of press releases concerning holiday trash pick-up. Mr. Vindigni stated that will be done through multiple approaches.

Chairman Kaupin thanked the Shaker Pines Fire Department and the Cultural Arts Commission and the students who did the carol sing. He noted they had support from Building & Grounds who did the set up and take down for this event. He stated the gazebo and tree look beautiful.

Chairman Kaupin thanked the Daughters of the American Revolution for putting on Wreaths Across America in Enfield. He stated his hope this will be an annual recognition of veterans.

Chairman Kaupin stated he was invited to an event by the Dog Park Committee. He noted they did a fundraiser at PETCO to collect blankets, food and toys for animal shelters.

Chairman Kaupin referred to the 21^st Century Transportation Campaign by the Connecticut Public Interest Research Group and invited the Council’s comments about this. He noted they can have this on a January agenda.

Chairman Kaupin stated a group was formed recently consisting of mayors from the twenty mid-sized cities. He noted they had a meeting about a week and a half ago, and there will be another meeting this Friday. He stated what resulted from the first meeting is a concerted effort to work with the Legislature to help deal with financial issues that towns are being confronted with. He noted they’re working in conjunction with CCM, but it’s the common feeling that seven cities in the state tend to use up all of the resources that are provided by the Legislature and leaves the mid-sized cities and small towns outside their fair share. He stated Town staff is coming up with some legislative priorities.

Chairman Kaupin stated last Monday he held the fifth Mayor’s Advisory Council, and about 30 citizens attended the meeting. He noted Pam Brown and Joel Cox gave a presentation regarding Social Services. He noted they then had a question and answer session between the citizens and department directors. He stated he also asked the public’s opinion on single-stream recycling, which people were very supportive of but wanted to see additional information, i.e., the cost benefit. He noted he then asked the public whether they felt the resident can afford a tax increase in the coming year, and it was unanimous that based upon the current economy, no one can afford a tax increase.

Chairman Kaupin stated he had two meetings last week with Capital Workforce Partners. He explained this organization has been in Enfield for years regarding a summer time employment program for youth and working with under-employed people to give them the skills to earn a better living and move up in their choice of profession. He noted these were two good meetings, and they plan to meet on a semi-annual basis. He stated Enfield has a Labor Department office in Enfield, and based on statistics this year vs. last year, they’ve doubled their client list of people coming in looking for assistance in finding a job.

Chairman Kaupin stated the CRCOG Policy Board met last week. He noted one item discussed had to do with the way to handle Regional Municipal Waste Disposal.

Chairman Kaupin agreed they should do something regarding the cat issue.

TOWN MANAGER REPORT AND COMMUNICATIONS

EMS REPORT

Mr. Bromson stated they have been working very hard in EMS with the Town, fire departments, and medical control at Johnson Memorial Hospital so they can arrive at a first responder protocol that’s acceptable to EMS and all the fire departments in town.

Mr. Bromson stated they’ve reached an agreement with medical control, and they met with the five fire chiefs previously and they endorsed the program. He noted Art Groux, Director of EMS, has reduced this to a memo of understanding. He stated as of January 1, 2009, all of the fire departments will continue during the daytime hours to respond to and assist as supplemental first responders to EMS and police for the Town of Enfield.

He stated the major departure was to not have it 24/7, which would allow the fire departments to do it during the day, during the regular manned hours, and in the evening hours let them be available by toning them out if it was an emergency that rose to the level of needing their assistance.

Mr. Bromson stated they will be going before the interlocal fire meeting on January 29^th to present a document to them. He explained this is a document that they would use to implement goals between now and 2013 with dates and benchmarks. He noted this would happen in conjunction with the updating of the Town’s radio system for EMS, fire and police and would allow them to arrive at a system that would allow them to dispatch the nearest available unit. He stated currently that isn’t done. He noted this system would have software in dispatch and the resources would be of a technological nature. He noted there will be automatic vehicle locaters in all of their fire trucks, police cars and EMS ambulances. He noted when a call comes in, they would simply look into the computer system and know who is closest and dispatch that unit. He stated this is the most efficient way to dispatch EMS, fire and police. He noted this currently isn’t being done, and it does have a cost associated with it. He stated there will be studies forthcoming in addition to the refarming issue of the radio department. He pointed out the fire chiefs, Town Manager and leadership of the Council have seen this document, and there’s a consensus that they’d like to proceed with it. He noted the Town Manager and EMS Director are on board with this.

He stated since their last meeting, they picked specific dates and locations for the CPR training. Courses will take place at the fire departments. He noted this information will be on the front page of the Town’s January newsletter and E-TV. He stated residents can start registering January 9^th of this year, and the first course in February will be at the Hazardville Fire Department; in March it will be held at Shaker Pines; April in North Thompsonville; May will be Thompsonville and June will be at the Enfield Fire Department. He noted many departments are interested as well as the Board of Education. He stated there is a cost associated with this.

Councilman Mangini referred to the refarming issue and noted at some point they will have to determine a dollar amount. She noted she would like to continue searching for money in other areas for this undertaking. Mr. Bromson agreed and stated they will need state and federal assistance.

Councilman Lee questioned if there’s any room in this vision to which regionalization of any kind would accelerate its completion. Mr. Bromson stated they did talk about regionalizing and perhaps being a back-up dispatch to a larger municipality as is done in other parts of the country, such as Springfield. He noted if they can accomplish that, they become a much greater magnet for federal funds.

Chairman Kaupin thanked Mr. Bromson and Mr. Coppler for moving this issue forward and staying on top of it for a long time.

Mr. Coppler continued with the Town Manager’s Report.

As concerns the audio improvements in the Council Chambers and the grant received from the State DPUC, Mr. Coppler stated staff has been working with a vendor, and they will work as diligently as possible to get the new equipment installed.

Regarding liability for commission members, Mr. Coppler stated the Risk Manager is waiting for a response from CIRMA, the Town’s workers’ comp carrier.

Mr. Coppler stated he will ask DPW where they stand regarding temporary fencing.

TOWN ATTORNEY REPORT AND COMMUNICATIONS

Attorney Deneen stated minimum bid requirements are set forth in the Charter, and it’s a percentage of the grand list. He noted the Charter also provides that the Town Council can set other rules and regulations or guidance in terms of purchasing processes. He stated if it’s the wish of the Council to enact such a thing, he believes they have the authority to go below that, but they don’t have the authority other than waiving for a specific bid if it’s above that percentage.

Attorney Deneen stated he did some investigation regarding feral and wandering cats. He noted there is a provision in the state statutes that allows a municipality to adopt certain registration requirements for cats. He pointed out it is not licensing, but it is a registration. He noted the Animal Control Officer is only allowed to take certain steps with regards to wandering or feral cats if the Town Council has adopted an ordinance allowing them to do so. He stated he can put together a memo explaining the options the Council might have.

REPORT OF SPECIAL COMMITTEES OF THE COUNCIL

Councilman Mangini stated the refarming committee is trying to find some funding. She noted the reality is that the Town will need $5 to $7 million dollars, and if there’s any way they can secure additional funding, they should do so.

Councilman Mangini stated the Prison Town Liaison Committee met recently. She noted she did question prison officials as to whether or not they’re working with the refarming committee, and the response was no. She stated she found that a little disappointing. She noted she was told they don’t seem to communicate at the same level as Enfield’s Public Safety Department does, and she does not understand or accept that response. She stated her belief they need to look further into that response because this has to do with public safety across the board.

Councilman Mangini stated the inmate numbers are pretty much the same, however, Enfield’s population decreased by 75 inmates, which is due to a transfer.

Councilman Jones stated there will be a Social Services Subcommittee meeting tomorrow evening at 6:00 p.m. at the Village Center.

Councilman Lee requested a couple sets of dates from staff for the Development Services Committee and Water Pollution Control Tax Reform Subcommittee.

Councilman Lee referred to revitalization and the intermodal transit project and noted he is seeking to get Enfield on the steering committee for the environmental impact and assessment stage of the project.

ENERGY SELF-RELIANCE PROJECT

Mr. Serra spoke about the Energy Self-Reliance project. He noted he has been working on this with the Town Manager for about five months. He stated they have been looking at several projects to provide energy for the Water Pollution Control Facility. He noted projects they looked at included fuel cells and using the water out of the plant to generate electricity. He stated the other project they looked at involved the utilization of sewer sludge to generate methane bio-gas, and that bio-gas would turn turbines to produce electricity. He noted this could save the Town about $600,000 per year.

He explained how the project might be financed through an energy service corporation, which develops, installs and arranges payments over a 20-year period. He noted there are also various grants available and possibly funding from President Elect Obama’s program. He noted financing can be done through a combination of ways.

Mr. Serra stated Enfield has the only project in Connecticut that is an energy project. He noted this is a signature project. He stated it will probably be the highest one on the list to procure money for energy projects.

He stated they have a certain timeframe and they have to go to the next level.

Chairman Kaupin questioned whether they will be discussing this again in January, and Mr. Coppler stated there will be more discussion about this. He noted their strategy has been to try to look at long term costs and find ways to reduce those as much as possible. He commended Mr. Serra and the Director of Public Works, Pia Hawkes for the effort they’ve put into this. He noted this takes a lot of research. He stated Messrs. Serra and Hawkes traveled to Vermont to review a facility that did this project, therefore, this is a method that is in use and it is working the way it’s supposed to work. He stated there will be more discussion about this on January 5^th to see if this is something the Council wishes to pursue.

Councilman Bosco questioned whether the Town produces enough waste to be able to get enough methane, and Mr. Serra responded yes.

OLD BUSINESS

All Appointments remained tabled.

Items C. and D. remained tabled.

MOTION #156 by Councilman Nelson, seconded by Councilman Lee to remove Item E from the table.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #156 adopted 11-0-0.

DISCUSSION: TOWN FARM SIDEWALKS

Councilman Nelson stated there was a public meeting recently concerning the Town Farm Road sidewalks, and there was a good turnout. He noted the residents don’t agree with the plan that was proposed originally. He stated he learned that 19 years ago, they had the same type of public hearing regarding the same matter, and the residents rejected it back then. He noted there was a discussion about some drainage issues that might be addressed, and that was a trade-off 19 years ago for the bond money. He stated perhaps the Council could have more details about that. Mr. Coppler stated he spoke with Public Works, and they are reviewing that and will be coming back with a plan to address those issues.

Councilman Nelson questioned what can stop this from coming up again in the future. He questioned if there’s a way it can be sent back to Planning & Zoning noting this has been rejected by the residents, and this matter is concluded so they don’t have to continue having public hearings for the sidewalks.

Mr. Coppler stated he’s unaware of any way to stop requests from coming up, but the minutes will serve as a historic documentation of this matter.

Councilman Nelson stated his belief the most appropriate place for these sidewalks would be in front of the houses on Town Farm Road, however, at that that public hearing he stated he would not take anyone’s land under emanate domain and then force them to shovel sidewalks. He noted four residents spoke up at that time and stated they would not give an easement across their property. He also agreed with a comment made by Councilman Bosco at that public hearing in that he wouldn’t want the sidewalks across the street on farmland because then the farmers would have to maintain the sidewalks.

Councilman Crowley noted they will be building a bike path that goes up to a certain point on Abbe Road, and he questioned where this bike path is supposed to go. He pointed out the bike path is taking the kids off the road and then putting them back on the road. He questioned why are they doing a bike path if there’s no outlet. Mr. Coppler stated last week they received a copy of the Regional Bike and Pedestrian Plan. He noted they show a pedestrian bikeway that goes up to Broadbrook Road. He stated the piece they don’t have in the plan is the piece that the Town is building, which is from Post Office Road to Abbe Road. He noted their plan is to extend that pedestrian bikeway all the way to Broadbrook Road.

Councilman Crowley stated there’s a whole section in the Birdland area that doesn’t have access to the bike path without going into the street. He questioned the sense of doing this project if they’re not going to follow through with connections. He stated he would like to revisit this because he feels they’re creating a problem.

Councilman Kiner questioned the ratio of residents who did not want the sidewalk, and Mr. Coppler responded probably 90%+ against it. Councilman Kiner questioned the percentage of invited guests that showed up, and Mr. Coppler stated discounting Council members and staff, he believes there were only two people present from the Birdland area and the rest were all from the immediate area where the project would have taken place.

Councilman Bosco stated his belief the way to tie things in would be to make Wallop School Road a one-way road with the bike path running down to Roland and Neelans Roads and everything would be tied in and they’d be eliminating a dangerous corner at the same time.

Councilman Ragno stated the residents have made their decision based on the initial subdivision plan that was submitted many years ago. He noted in light of a $3.9 million dollar budget shortfall that has to be addressed, this doesn’t become such a priority item especially since the residents voiced their opinion they don’t want it as it was originally planned.

Councilman Mangini stated she would like to revisit the bike path project due to the tough economic times. She noted this might be something they should hold off on.

Mr. Coppler stated this project is scheduled to be bid out next year, and to make a change takes time. He noted if the Council wishes to reconsider that project, they need to do so very quickly.

Chairman Kaupin stated his belief there’s a big difference between sidewalks and a bike path. He noted a bike path is a secure place for people to ride their bikes. He stated common knowledge is that bikers will bike wherever they go, therefore, they’re not trying to get people to walk to a bike path, but rather it’s an access way through an area. He added unfortunately nothing ever gets done all at the same time.

Chairman Kaupin referred to the sidewalks on Town Farm Road and noted a resident came forward with an idea, and she petitioned support. He stated the Council then held a public hearing, and all the residents gave their opinion. He stated his belief they should take this item off the agenda because the residents have made their feelings known about this proposal.

Councilman Lee questioned if there are minutes of that public hearing. Mr. Coppler stated his belief notes were taken, but he does not believe there were minutes. He added he will check with DPW.

MOTION #157 by Councilman Nelson, seconded by Councilman Ragno to remove this item from the agenda.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #157 adopted 11-0-0.

Items F. and G. under Old Business remained tabled.

NEW BUSINESS

There was no consent agenda.

Appointments to the Zoning Board of Appeals and North Central District Health Department Board of Directors will appear on the next agenda.

DISCUSSION RE: CRCOG REGIONAL SOLID WASTE MANAGEMENT OPTIONS AVAILABLE.

Chairman Kaupin stated at the CRCOG Policy Board meeting last Wednesday, they passed a motion to go out for RFP’s. He noted CRCOG is looking to come up with additional ideas on how municipal solid waste is handled going forward as a region. He stated as information comes back, he’ll report to the Council.

ITEMS FOR DISCUSSION

There is no consent agenda.

APPOINTMENTS (TOWN COUNCIL)

The appointments to the Board of Assessment Appeals, North Central District Health Department Board of Directors and Enfield Revitalization Strategy Committee will appear under New Business on the next regular meeting agenda.

DISCUSSION RE: DEVELOPMENT SERVICES BUILDING PERMIT TECHNICIAN POSITION & DISCUSSION RE: DEVELOPMENT SERVICES BUILDING PERMIT TECHNICIAN, $6,000

Referring to Items E. and F., Mr. Coppler stated there is no additional cost to the Fiscal Year 2009 budget. He explained Development Services has been looking at restructuring all their operations. He noted one area they’re looking at is Community Development. He noted right now there’s an open position which oversees the CDBG applications for home renovations. He stated it’s intended to do away with that particular position and hire a consultant to oversee that. He noted it’s believed that will reduce the salary from $60,000 to $70,000 per year to $20,000 to $30,000 per year. He stated that eliminates overtime as well when there are a number of projects going on.

Chairman Kaupin stated he would like to see an itemization of this item, and Mr. Coppler noted that can be provided for the next meeting.

Councilman Nelson questioned if this position will be a new hire, and Mr. Coppler stated he does not know if they’ll get any candidates if they post this internally. He added they will look to see if there’s someone on staff that could meet all of the requirements.

Councilman Bosco suggested eliminating that position and try to find some staff already in place to make up the difference for now. He noted this is a tough economy, and he does not see putting any more help on until they can be in a better situation. He stated this isn’t the time to add a position.

Mr. Coppler stated if they are talking about eliminating this position in total and getting rid of the secretarial position, it will have an impact on delivering service. Councilman Bosco stated he’d rather pay the part-timer right now until they better know where the economy is going.

Councilman Nelson clarified things aren’t working right now, and they’re already short one building official. He noted that would leave two building officials with no secretarial staff in the office. He pointed out this leaves one building official taking care of the entire Town of Enfield. He noted this department has already been cut down a lot, and they can’t cut them down to nothing. Councilman Bosco suggested having the part-timer work a little more.

Chairman Kaupin stated Mr. Warren needs to provide more details as to why he wants this position, what the person is going to do, and what is the cause and effect.

Councilman Lee stated this technician position was a Council goal.

DISCUSSION RE: ESTABLISH COMMUNITY CENTER STUDY COMMITTEE

Chairman Kaupin referred to the Enfield Forum for the Future, which brought together civic, religious, business and educational groups and noted they identified priorities for the Town. He noted they also identified weaknesses and strengths. He stated the group identified a lack of a central location for meetings, library technology, community space, etc. He noted one of the things that came out of this group was to establish a community center study committee. He stated he requested this be on the agenda so that people can start thinking about it. He noted the group is beginning to meet again to look into the next phase. He stated they would like the Council to establish a working group that would study the feasibility of having a large scale center in town. He noted some of the ideas that came out of the Forum for the Future was the idea of building a new facility, which would be library/community and allows for a lot of meeting space for organizations in town. He pointed out it’s very difficult to find meeting space.

Chairman Kaupin stated it’s not a commitment that they’re actually going to do this, but a Council-appointed group could identify the needs, a possible location, and what would be incorporated into the building. He noted this study group could start putting information together. He stated they could get a group of eight to ten people together to start looking into this and make recommendations to the Council.

Councilman Mangini stated they currently have the Lamagna Center, the Village Center and the Library. She questioned how this would be different than the current facilities already available. Chairman Kaupin stated what came out of the discussion is similar to the South Windsor Community Center. He noted that center includes a senior center, library and community center. He stated everything is together, and there are a lot of meeting spaces and a great room for larger scale presentations or meetings.

Councilman Crowley pointed out schools are available for meetings. He noted custodians are available in the evenings.

Councilman Dumont voiced her support for a study group.

MISCELLANEOUS

NOMINATION #157 by Councilman Lee to reappoint Marlene Hoginski (R) to the Commission on Aging.

MOTION #158 by Councilman Jones, seconded by Councilman Kiner to close nominations.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #158 adopted 11-0-0.

Upon a ROLL-CALL vote being taken, the Chair declared Marlene Hoginski reappointed to the Commission on Aging by an 11-0-0 vote.

NOMINATION #159 by Councilman Lee to reappoint William Marr (D) to the Commission on Aging.

MOTION #160 by Councilman Jones, seconded by Councilman Nelson to close nominations.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #160 adopted 11-0-0.

Upon a ROLL-CALL vote being taken, the Chair declared William Marr reappointed to the Commission on Aging by an 11-0-0 vote.

NOMINATION #161 by Councilman Nelson to reappoint Kathleen Tallarita (D) to the Commission on Aging.

MOTION #162 by Councilman Jones, seconded by Councilman Kiner to close nominations.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #162 adopted 11-0-0.

Upon a ROLL-CALL vote being taken, the Chair declared Kathleen Tallarita reappointed to the Commission on Aging by an 11-0-0 vote.

NOMINATION #163 by Councilman Nelson to reappoint Edward DeMarco to the Ethics Commission.

MOTION #164 by Councilman Nelson, seconded by Councilman Jones to close nominations.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #164 adopted 11-0-0.

Upon a ROLL-CALL vote being taken, the Chair declared Edward DeMarco reappointed to the Ethics Commission by an 11-0-0 vote.

NOMINATION #165 by Councilman Nelson to reappoint Bruce Lovell to the Ethics Commisison.

MOTION #166 by Councilman Jones, seconded by Councilman Mangini to close nominations.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #166 adopted 11-0-0.

Upon a ROLL-CALL vote being taken, the Chair declared Bruce Lovell reappointed to the Ethics Commission by an 11-0-0 vote.

NOMINATION #167 by Councilman Nelson to reappoint Gerald Crowley (D) to the Housing Authority.

MOTION #168 by Councilman Jones, seconded by Councilman Kiner to close nominations.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #168 adopted 11-0-0.

Upon a ROLL-CALL vote being taken, the Chair declared Gerald Crowley reappointed to the Housing Authority by an 11-0-0 vote.

NOMINATION #169 by Councilman Nelson to reappoint Deborah Fiore (D) to the Library Board of Trustees.

MOTION #170 by Councilman Jones, seconded by Councilman Nelson to close nominations.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #170 adopted 11-0-0.

Upon a ROLL-CALL vote being taken, the Chair declared Deborah Fiore reappointed to the Library Board of Trustees.

NOMINATION #171 by Councilman Jones to reappoint Paul Coffey (U) to the Loan Review Committee.

MOTION #172 by Councilman Mangini, seconded by Councilman Nelson to close nominations.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #172 adopted 11-0-0.

Upon a ROLL-CALL vote being taken, the Chair declared Paul Coffey reappointed to the Loan Review Committee by an 11-0-0 vote.

RESOLUTION #173 by Councilman Ragno, seconded by Councilman Mangini.

WHEREAS, both Sections 82-65, “Removal and Storage of Violating Vehicles”, and Sections 82-66, “Towing Fees”, require the Town of Enfield to publicly bid services related to removal, storage and towing of vehicles; and

WHEREAS, the State of Connecticut has already established a maximum rate to be charged for removal, storage and towing of vehicles.

WHEREAS, a Public Hearing was held on December 15, 2008 for Enfield residents to comment on the proposed changes; and

WHEREAS, it has been determined this is in the best interest of the Town of Enfield to make changes to these codes.

NOW, THEREFORE, BE IT RESOLVED, that the Enfield Town Council does hereby adopt the amended Sections 82-65, “Removal and Storage of Violating Vehicles”, and Sections 82-66, “Towing Fees”, requiring the Town of Enfield to publicly bid services related to removal, storage and towing of vehicles attached as “Attachment A”.

Councilman Bosco excused himself for this agenda item.

Councilman Kiner stated he prefers this be bidded out. He noted the part of town that will be effected the most is that part of town that can’t afford this.

Councilman Edgar stated he will vote against this for the following reasons:

1. This does nothing more than circumvent the bid process.
2. An assumption is made that everyone will come in with the maximum bid.
3. It effects the people who can least afford it in the Thompsonville area.

Councilman Jones questioned what’s currently charged by the service providers. Mr. Coppler stated he wasn’t given that information. He noted the charge has to do with the base size of the vehicle. He stated the tow charge for a vehicle of less than 10,000 gross vehicle weight is $88.00 and $4.75 per mile in excess of two miles.

Councilman Nelson stated he is not in favor of bid waivers, however, one company cannot do all the work.

Mr. Coppler stated if the work was awarded to one company, the Town would not be able to use other companies. He noted doing it this way insures they will have the resources to get the work done.

Councilmen Crowley and Lee voiced their support of the resolution.

Councilman Mangini stated she also supports this.

Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #173 adopted 8-2-0, with Councilmen Edgar and Kiner voting against the resolution.

RESOLUTION #174 by Councilman Ragno, seconded by Councilman Jones.

WHEREAS, the Enfield Board of Education wishes to transfer the custodial functions for its school facilities from the Board of Education to the Town of Enfield; and

WHEREAS, the Enfield Town Council agrees with this concept and wishes to take the necessary steps to achieve this transfer; and

WHERAS, the Enfield Board of Education and the Town Council have a drafted a Memorandum of Understanding between the two parties that contains the necessary steps to undertake this transfer of responsibilities.

NOW, THEREFORE, BE IT RESOLVED, that the Enfield Town Council does hereby adopt the Memorandum of Understanding to transfer the school’s custodial functions from the Board of Education to the Town of Enfield, herein attached as Item A, between the Town of Enfield and the Enfield Public Schools and authorizes the Town Manager to execute the necessary documents to implement the transfer.

Councilman Edgar stated it was his understanding the unions were to meet on the 19^th to try and resolve some issues. He noted he does not know whether there are still questions about this. He referred to Appendix E and stated his impression it appears incomplete since it only mentions the school buildings and not the town buildings.

Attorney Deneen explained this agreement is between the Board of Education and the Town Council for the maintenance of the Board of Education buildings, therefore, Appendix E is listing out those buildings that the Town will now take responsibility for. He noted if the Town should wish to add Town buildings later on, that’s an option.

Councilman Edgar stated a question was raised as to which town buildings would be involved, and he feels in basic fairness that should be known.

Mr. Coppler pointed out this is an agreement with the Board of Education, and it’s not with the bargaining units. He noted this doesn’t have any impact on recognizing which buildings will be impacted on the town side.

Councilman Edgar stated his belief everyone should know right up front what is entailed.

Chairman Kaupin stated there will be a meeting on the 19^th between Town and Board staff, Council and Board representation and bargaining units. Mr. Coppler stated at the last meeting they held, there was some dialog between the custodial bargaining unit and the Town’s 1029 Public Works bargaining unit. He noted at that time it was recommended those two groups get together and tell the Board and Council the best way to bring about this merger.

Councilman Kiner stated his belief they were going to add some language at the end of Appendix E just in case they added a school in the future.

Chairman Kaupin voiced his support of this resolution. He noted he has found there to be a spirit of cooperation in this undertaking.

Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #174 adopted 11-0-0.

RESOLUTION #175 by Councilman Nelson, seconded by Councilman Mangini.

WHEREAS, the Information Technology Partnership Committee has determined that contracting to lease technology equipment for the Enfield Public Schools is in the best interest of the Town; and

WHEREAS, a technology lease for the school will establish a technology refresh plan that will allow for older equipment to be removed from the education system and for the refresh of technology every 3 or 4 years;

WHEREAS, the Enfield Town Council deems a multi-year lease of technology equipment for the schools to be in the best interest of the Town.

NOW, THEREFORE, BE IT RESOLVED, that the Town Council authorizes the Town Manager to enter into a multi-year lease for technology equipment with the selected vendor and is authorized to execute all documents as required.

Mr. Russell stated this will refresh all the technology in the schools. He noted they’ll provide new technology to the teachers, and they’ll be refreshing the remaining labs that they have in the high schools. He pointed out they did a tremendous amount of work this summer in replacing a network and upgrading 25 other labs. He stated this will allow them to get to the next level where they’ll be able to start taking advantage of the information technology.

He stated with educators being able to readily access information, they’ll be able to provide better training tools for the students. He noted as students start to learn and utilize technologies, teachers will be ahead of the curve.

Councilman Lee stated his belief this is a great move, and an opportunity to get rid of some significantly obsolete hardware. He questioned if Mr. Russell has had any conversations with people from the school system about whether or not families could actually take advantage of purchasing a program like this and acquire hardware on behalf of students. Mr. Russell responded yes, people can take advantage of using purchasing arrangements, and this would be through the primary vendor – CDW. He noted they will have a website dedicated to Enfield residents.

Councilman Dumont voiced her support of this resolution. She commended Mr. Russell for his efforts in this regard.

Councilman Nelson stated his belief this is a very good thing. He questioned whether this is a step in the direction to go bookless in schools. Mr. Russell stated this will allow teachers to become mentors and educators on how to properly use technology. He noted the next phase will allow students to have their own device at a much lower cost.

Councilman Nelson questioned who will be accountable for all these laptops, and Mr. Russell stated it’s his responsibility to make sure this equipment is accounted for.

Councilman Nelson questioned whether teachers will be able to take their computers home. Mr. Russell responded yes. Councilman Nelson questioned what happens if a teachers loses a computer or one is stolen. Mr. Russell stated teachers would sign a contract saying they’re responsible for the equipment.

Councilman Kiner stated his belief this is fantastic. He questioned what is planned for the old computers. Mr. Russell stated they will be looking to distribute this equipment to the labs. He noted the laptops will basically replace all the old technology.

Councilman Kiner questioned if there’s a way to give older computers to people who could really use them. Mr. Russell noted that’s possible. He added some equipment is very old and might be a detriment because they wouldn’t be able to get on the internet.

Councilman Mangini voiced her support of this resolution. She noted she did not want to see the schools go bookless.

Chairman Kaupin questioned whether the Council needs to take any financial action. Mr. Coppler stated that depends on which length of lease they take. He explained if they go with the four-year lease, that amount is covered within the $150,000 in total, therefore, they wouldn’t have to take any action. He stated if they go with the three-year lease, they may have to transfer that money at a future meeting.

Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #175 adopted 10-0-0. Councilman Crowley absent at the vote.

RESOLUTION #176 by Councilman Ragno, seconded by Councilman Jones.

RESOLVED, that the Enfield Town Council does hereby authorize the Town Manager, Matthew W. Coppler, to sign the attached Letter of Agreement between the Connecticut Department of Corrections and the Town of Enfield.

Mr. Vindigni stated there may be an opportunity for some additional soccer fields on the Department of Corrections land. He noted this is an opportunity to see if that land would be suitable for that purpose. He explained this is the first step.

Councilman Nelson raised the possibility of the dog park being located on Department of Correction’s land. Mr. Vindigni noted that would have to be discussed with the Department of Corrections.

Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #176 adopted 11-0-0.

Due to the meeting running past 11:00 p.m., there were no public communications.

COUNCILMEN COMMUNICATIONS

Councilman Lee stated the Hazardville Institute Conservancy is selling its eighth annual commemorative ornament. He noted this year it’s the Hazardville Grammar School, and these ornaments are available at the Enfield Federal Savings branch on Hazard Avenue and Pfeifer Real Estate Agency.

As concerns getting the word out about holiday trash pick-up, Councilman Ragno suggested including a sticker on the front page of the Journal Inquirer. He noted this information should also be available on E-TV and other medians.

ADJOURNMENT

MOTION #177 by Councilman Crowley, seconded by Councilman Kiner to adjourn.

Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #177 adopted 11-0-0, and the meeting stood adjourned at 11:06 p.m.

Appended to minutes of December 15, 2008

Regular Town Council Meeting

Sec. 82-65. Removal and storage of violating vehicles.

(a) Any police officer of the town, by direction of the chief of police, upon discovering any such vehicle so parked in violation of this article and in such a manner so as to obstruct traffic or constitute a hazard, or so as to hinder efficient snow removal operations, may remove or cause the same to be removed at the risk of the owner to a private garage or private parking area and the owner shall pay all expense of such storage. The storage charge shall be in addition to towing charges and penalties provided herein.

(b) Whenever a police officer removes or causes the removal of a vehicle from a public highway, as authorized by this article, he shall within a reasonable time report such fact to police headquarters, who in turn shall notify the owner of such vehicle upon the owner's inquiry of the removal and reason therefor and the name and location where the vehicle is impounded.

Sec. 82-66. Towing fees.

Before the owner or person in charge of any vehicle is allowed to remove such vehicle from the place where it has been impounded, he shall furnish evidence of his identity and ownership, sign a receipt for such vehicle, and shall pay expense of such towing.

Appended to minutes of December 15, 2008

Regular Town Council Meeting

MEMORANDUM OF UNDERSTANDING

FOR THE TRANSFER OF SCHOOL CUSTODIAL FUNCTIONS

FROM THE BOARD OF EDUCATION

TO THE TOWN OF ENFIELD

This Memorandum of Understanding ("MOU") is made and entered into as of December ___, 2008 by and between the Town of Enfield (“Town”), a municipal corporation located in the Town of Enfield, County of Hartford and State of Connecticut and The Enfield Board of Education (“BOE”) with offices at 27 Shaker Road, Enfield, Connecticut.

This MOU is proposed for the smooth transition of school custodial functions, which includes janitorial, plumbing, electrical and grounds maintenance, from the Board of Education to the Town of Enfield and is subject to the Connecticut General Statutes and Regulations, the Enfield Town Charter, the Enfield Town Code, and to existing collective bargaining agreements to which either the Town or the BOE is a party.

1. Effective July 1, 2009 through June 30, 2019 the School Department’s custodial functions and budgetary items associated therewith, including but not limited to, employees, credits, liabilities, utilities, supplies and equipment, shall be transferred to the Town. This Agreement shall be automatically renewed for successive terms of ten (10) years unless either party notifies the other of its intent to terminate this Agreement at least one hundred and (180) days prior to the scheduled termination date. If any such notification is given, the functions, equipment and personnel shall be re-distributed in accordance with paragraph 6, below. Functions transferred to the Town are identified in Appendix A; credits and liabilities are identified in Appendix B; equipment is identified in Appendix C; employee positions are identified in Appendix D; buildings are identified in Appendix E.

2. The Superintendent of Schools of the Town will notify AFSCME Co. 4 Local 1303-46 in writing that the Town will be the successor employer. The Town will honor the terms of the existing collective bargaining agreement from July 1, 2009 until a new collective bargaining agreement has been signed. The Town will commence negotiations with the AFSCME Co. 4 Local 1303-46 Union in January 2009. The Directors of Human Resources for the Enfield Public Schools and the Town of Enfield will negotiate this successor agreement. Local 1303 represent School Department cafeteria workers, clerical workers and custodial employees. The Town will only be the successor employer for the employees listed in Appendix D.

3. The Town will create a Custodial Division as a part of the Town’s administration. This division will be responsible for the custodial services for all assigned buildings/facilities.

4. The Town and BOE recognize that each school principal has overall responsibility for the safety, maintenance and cleanliness of his or her school. As such, custodial staff shall continue to take day-to-day direction from the school principal where they are assigned. The school principal shall promptly notify the designated administrator of any shortcomings or disciplinary actions which shall be addressed by the Town as the appointing authority.

5. In the event that the Town desires to privatize or contract for the custodial functions for the buildings identified in Appendix E, the Town shall give the BOE at least one hundred eighty (180) days notice prior to any such privatization or contracting. The BOE shall have the right to terminate this Agreement within one hundred twenty (120) days following such notification by providing written notice of said termination to the Town. Said termination shall be effective no later than one hundred twenty (120) days thereafter.

6. If the BOE determines that there has been an on-going quality of performance issue with regard to the care and maintenance of the buildings listed in Appendix E, the BOE shall provide notice to the Town and the Town and the BOE will work in good faith to resolve those issues. If a satisfactory resolution cannot be obtained, the BOE may provide one hundred eighty (180) days written notice to the Town of its intent to terminate this Agreement. The BOE shall have the right to terminate this Agreement within one hundred twenty (120) days following such notification by providing written notice of said termination to the Town. Said termination shall be effective no later than one hundred twenty (120) days thereafter. The BOE will be responsible to:

A. Identify and confirm the employees to be distributed back to the BOE for those positions listed in Appendix D.

B. Pay for all costs associated with the transition back to the BOE of the employees, the equipment (or its successor equipment) and supplies listed in Appendix C.

C. Become the successor employer of the employees employed in the positions listed in Appendix D.

_________________________ _______________________

By: The Town of Enfield By: The Enfield Board of Education

Matthew W. Coppler John Gallacher

Town Manager Superintendent of Schools

Appendix A

Functions

All building custodial duties

All electrical work

All plumbing work

All HVAC maintenance and operation

Any snow removal customarily performed by school department employees

Any grounds keeping customarily performed by school department employees

Appendix B

Liabilities

Pension

Sick leave

Personal leave

Vacation leave

Holiday leave

Worker’s compensation

Health insurance

Life insurance

Disability insurance

To be completed by Lynn Nenni and Chris Drezek

Credits

To be completed by Lynn Nenni and Chris Drezek

Appendix C

Equipment

List of cars and trucks.

All lawn mowers, snow throwers, power tools, hand tools, cleaning materials, cleaning agents, regularly and customarily used by employees being transferred.

Computers and peripheral equipment customarily used by employees being transferred.

Office supplies customarily used by employees being transferred.

Appendix D

Positions

CSEA Supervisors bargaining unit (proposed)

School Facilities Director-William Peluso (Superintendent)

CSEA Professional and Technical unit (proposed)

School Facilities Assistant Director-vacant (Assistant Superintendent)

Custodial Supervisor-Mike Schultz

1303-46 bargaining unit (proposed)

Regular Custodian

Utility person

Assistant Head Custodian (Secondary School)

Custodian in charge of Boilers (Middle and Secondary Schools)

Custodian In-charge (Elementary Schools)

Custodian In-charge (Secondary Schools)

Maintenance Custodian

To be included in 1029 bargaining unit (proposed)

Electrician’s Assistant

Head of Grounds

Electrician (Licensed Tradesperson)

HVAC Technician

Groundskeeper I

1303-359 bargaining unit (proposed)

Facilities Office Manager-Laurie Grigley

Appendix E

Buildings to be included:

Thomas G. Alcorn Elementary

Henry Barnard Elementary and Central Offices

Prudence Crandall Elementary

Enfield Street School Elementary

Nathan Hale Elementary

Hazardville Memorial Elementary

Edgar H. Parkman Elementary

Harriet Beecher Stowe Elementary

Eli Whitney Elementary

Head Start

John F. Kennedy Middle School

Enrico Fermi High School

Enfield High School

Appended to minutes of December 15, 2008

Regular Town Council Meeting