MINUTES ADOPTED AS PRESENTED 05/17/2010
ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
MONDAY, MAY 3, 2010
The Regular Meeting of the Enfield Town Council was called to order by Chairman Kaupin in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, May 3, 2010. The meeting was called to order at 7:10 p.m.
PRAYER - The Prayer was given by Chairman Kaupin.
PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was said.
ROLL-CALL – Present were Councilmen Bosco, Dumont, Hall, Kaupin, Keller, Lee and Nelson. Councilman Crowley entered at 7:29 p.m., Councilman Edgar entered at 7:28 p.m., Councilman Kiner entered at 7:36 p.m., and Councilman Mangini entered at 7:39 p.m. Also present were Town Manager, Matthew Coppler; Assistant Town Manager, Daniel Vindigni; Town Attorney, Kevin Deneen; Town Clerk, Suzanne Olechnicki; Director of Social Services, Pamela Brown; Deputy Director of Public Works, Geoffrey McAlmond; Director of Public Works, Piya Hawkes; EMS Director, Kevin Sullivan
FIRE EVACUATION ANNOUNCEMENT
Chairman Kaupin made the fire evacuation announcement.
MINUTES OF PRECEDING MEETINGS
MOTION #863 by Councilman Nelson, seconded by Councilman Dumont to accept the minutes of the April 12, 2010 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #863 adopted 7-0-0.
MOTION #864 by Councilman Nelson, seconded by Councilman Dumont to accept the minutes of the April 14, 2010 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #864 adopted 6-0-1, with Councilman Lee abstaining.
MOTION #865 by Councilman Dumont, seconded by Councilman Nelson accept the minutes of the April 15, 2010 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #865 adopted 6-0-1, with Councilman Hall abstaining.
MOTION #866 by Councilman Nelson, seconded by Councilman Lee to accept the minutes of the April 19, 2010 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #866 adopted 6-0-1, with Councilman Bosco abstaining.
MOTION #867 by Councilman Nelson, seconded by Councilman Keller to accept the minutes of the April 19, 2010 Regular Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #867 adopted 7-0-0.
SPECIAL GUESTS
Three elementary schools were recognized for winning first, second and third place in a recycling contest. Parkman School – 1st Place - $1,200; Nathan Hale – 2nd Place - $800 and Hazardville Memorial – 3rd Place - $500.
Hazardville Memorial also was recognized for producing the winning recycling poster.
A proclamation was read announcing the Letter Carriers Food Drive on Saturday, May 8, 2010.
PUBLIC COMMUNICATINS & PETITIONS
Robert Messenger, 4 Kings Court
As concerns the crossing guard situation, Mr. Messenger suggested eliminating the Assistant Superintendent of Schools position, which earns $146,000. He noted that person’s duties can be redistributed. He stated the school system would then be $3,000 ahead, and 27 people would keep their part-time jobs, students would be safe, and this money would be saved every year because they wouldn’t have to pay the Assistant Superintendent’s salary next year.
Mr. Messenger noticed the Town is advertising with the Hartford Courant. He pointed out it’s less expensive advertising with the Journal Inquirer.
Kathleen Thomson, 24 Duff Drive
Stated her belief the crossing guard program should remain on the Town’s side under the Police Department. She noted she left messages with Council members to learn about their stance concerning crossing guards.
Ms. Thomson noted she read in the Journal Inquirer this evening about the Assistant Town Manager’s new recommendations to cut most of the crossing guards. She explained the recommendation is to eliminate 21 of the current 27 crossing guards and to encourage more students to walk to school. She read the last paragraph as follows:
“Vindigni’s recommendation also calls for a Police Department traffic study at some of the locations and a look into a “Safe Routes to School Program” implemented elsewhere that aims at reducing childhood obesity by encouraging more students to walk to school.” She questioned if this is some kind of sick joke. She noted they’re recommending eliminating most of the school crossing guards, yet at the same time encouraging more students to walk to school. She stated her hope that was some kind of misunderstanding when the article was written.
Ms. Thomson stated there are currently nine elementary schools and two parochial schools in Enfield. She noted the recommendation is to eliminate all but six crossing guards, therefore, based on the recommendations, there must be at least five schools that won’t have a crossing guard. She stated this does not make sense to her.
She stated she lives near Parkman School, and that school has two crossing guards – one at the intersection of Weymouth Road and Burnham Street, which is in front of Parkman School and another at the intersection of Weymouth and Steele Roads. She stated it would be insane to recommend getting rid of either of those crossing guards. She noted it’s unimaginable to her that anyone could think of having a six or seven year old safely cross either street unassisted.
Ms. Thomson stated the fact that these recommendations are based on a program from Kansas doesn’t make her feel confident. She questioned why they couldn’t base a program on a state closer to Connecticut. She stated the fact that the recommendation relied on Kansas seems a little desperate.
She stated she recently visited the cemetery where her brother-in-law was buried and promised him she would do everything possible to make sure children are safe walking to and from school. She stated her hope this decision won’t be based on money because there are things more valuable than money.
She noted she spoke with Councilman Edgar, and he told her he was sorry that the Thomson family had to suffer by the re-opening of old wounds. She pointed out Councilman Edgar was the police officer that had to tell her husband’s mother that her son died after being struck by a car.
Ms. Thomson concluded urging the Council to abandon this proposed cut and to save the crossing guard program and protect Enfield’s children.
Tom Walsh, 6 Rosanne Street
Stated his belief getting rid of crossing guards is a dumb idea. He stated his belief Mr. Messenger’s idea wasn’t really that bad.
Mr. Walsh stated his home is assessed at $173,110, and his father’s home is assessed at $199,220, and another person is assessed at $133,980. He noted his tax bill per year is $4,540.67; his father’s tax bill is $5,225.55 and the other person is $3,514.29. He noted his tax bill puts $2,489 into the school system. His father’s tax bill puts $2,864.42 into the school system each year and the other person puts in $1,926.38 per year. He pointed out a little tax increase to the lowest property taxpayer isn’t a big deal. He stated certain people state a small tax increase won’t hurt, however, some people are paying a lot more than others for property tax. He noted if people want more money to go toward the school system, perhaps they can check the box on their tax bill and add a generous amount.
He pointed out the system of property tax isn’t fair. He agreed with the Council going with the Town Manager’s budget this year and not raising taxes.
COUNCILMEN COMMUNICATIONS & PETITIONS
Referring to the Bernadino Avenue issue, Councilman Nelson stated the Town removed the minimum bid so that a neighbor is able to purchase the property, but this also opens this up to the entire town.
Councilman Nelson stated Mr. Messenger’s idea is interesting. He suggested Mr. Messenger present this idea to the Board of Education. He pointed out the Town Council can’t make such a decision.
MOTION #868 by Councilman Nelson, seconded by Councilman Kiner to suspend the rules to address under Miscellaneous Items 14 B1, C1, D, E, F, G and H.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #868 adopted 10-0-0.
Councilman Bosco agreed with Ms. Thomson and invited her to call him tomorrow.
Chairman Kaupin stated Lori Gates informed him the people of Enfield donated towards Red Cross care packages sent to Afghanistan in memory of Lance Corporal Phillip Johnson. He noted these collections are on-going, and the Little League is also participating in sending packages as well.
Chairman Kaupin stated he recently spent some time at the Common Grounds Garden at the Senior Center. He noted this garden is doing well, and there’s a board of directors that works this garden with volunteers. He pointed out over 5,000 pounds of organic produce has been donated to the Enfield Food Shelf and the soup kitchen over the past three years. He noted they continue to sponsor the Sunny Patch Kid/Junior Garden Program, and 50 to 100 children sign up for these classes. He went on to note they delivered supplies to every Enfield second-grader and as part of their science curriculum, they can grow marigolds from seed for the garden. He invited people to visit this garden. He noted people can help with planting and harvesting.
Chairman Kaupin stated yesterday, he and Councilman Mangini attended the Loaves and Fishes Volunteer Appreciation Luncheon at Sylvia’s Restaurant. He congratulated Loaves and Fishes and all the volunteers that do good work for that kitchen.
Councilman Mangini stated Loaves and Fishes is having two fundraisers. She noted one fundraiser is in Middletown on July 18th at the Forbidden City Restaurant and proceeds will be donated to the Enfield Loaves and Fishes. She noted another fundraiser will take place at Golden Irene’s in East Windsor on June 13th. She added the volunteer luncheon at Sylvia’s was very nice.
Councilman Mangini reminded everyone to leave out canned and boxed goods for the mail carriers’ drive this Saturday.
Councilman Crowley congratulated the Thompsonville Little League on their great opening day the last couple Saturdays.
Councilman Crowley stated Alden Avenue is now in much better condition. He noted he’d like a timeframe for High Street and Alden Avenue. He suggested that information be placed on E-TV. Mr. Vindigni stated at a Department Head meeting today he asked the Public Works Director to check the status on both streets and when they will be done.
Chairman Kaupin stated on May 5th, Educational Resources for Children has a 4:30 open house at JFK Middle School. He went on to note the Enfield Child Development Center is holding its annual talent show and silent auction on Thursday, May 6th starting at
6:00 p.m.
Chairman Kaupin stated there will be electronics recycling, hazardous waste collection and paper shredding at the Public Works garage this Saturday.
TOWN MANAGER REPORT & COMMUNICATIONS
Mr. Vindigni stated he is speaking in his capacity as Director of Emergency Management. He introduced Communications Officer, Steve Hall.
Mr. Vindigni gave an update on a full-scale regional emergency management exercise, which will occur on Tuesday, May 18th in the capitol region with a significant portion occurring in Enfield at two specific locations – the police department and the public safety academy on Brainard Road. He noted notifications will be sent out to the public about those sections of road that will be closed from 7:00 a.m. to about 1:30 p.m.
He stated they hope to be testing their Ever Bridge System, which is a statewide system that was implemented. He explained it’s similar to a reverse 911 home alert notification whereby dispatchers can send out a taped message to residents on an emergency basis.
Mr. Hall stated there are two portions of the program for Ever Bridge. He explained the State contracted with the company for this reverse 911 process. He noted as it stands at this time, it is coupled completely with the E-911 database. He stated at this time, it’s strictly a land-line entity. He noted in the near future, the State will start a large advertising campaign so that people can log onto a website so they can be signed up for the Ever Bridge System. He stated the first year cost to the municipality for up to 17,500 households would be $14,175, and each subsequent year afterwards the cost would be $8,575.
Mr. Hall stated the Ever Bridge System is invaluable in emergencies.
Councilman Kiner stated he endorses this concept. He questioned how secure this system is, and Mr. Hall stated the U.S. Department of Defense uses it.
Mr. Vindigni informed the Council that Enfield will be eligible for some reimbursement for any overtime resulting in this exercise.
Councilman Crowley questioned whether the public is invited to the exercise, and Mr. Vindigni responded no, because space is limited, however, certain dignitaries are invited to attend.
Mr. Coppler informed the Council that the Plan of Conservation and Development meeting is scheduled for June 3rd.
He stated the Town Farm Road/Post Office Road project is getting underway. He noted crews are doing survey work in this area and people should not be alarmed if they see stakes with pink flags near their home because this will not be where roadwork is going to take place.
TOWN ATTORNEY REPORT & COMMUNICATIONS
Attorney Deneen stated they’ve been in negotiations with some bargaining units, and they reached a tentative agreement with Local 1029 and 1303, which is the merged group of Public Works, Dispatchers, Library and Custodial Services. He noted this will come before the Council at the next meeting.
REPORTS OF SPECIAL COMMITTEES OF THE COUNCIL
There were no reports.
OLD BUSINESS
MOTION #869 by Councilman Nelson, seconded by Councilman Keller to remove Item #3 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #869 adopted 11-0-0.
NOMINATION #870 by Councilman Nelson to appoint Gary Turner (D) to the Beautification Committee for a term which expires 12/01/2012.
MOTION #871 by Councilman Nelson, seconded by Councilman Dumont to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #871 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Gary Turner appointed to the Beautification Committee by an 11-0-0 vote.
MOTION #872 by Councilman Nelson, seconded by Councilman Dumont to remove Item #5 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #872 adopted 11-0-0.
NOMINATION #873 by Councilman Nelson to appoint Ann Brislin (R) as an Alternate to the Loan Review Committee for a term which expires 12/31/2010.
MOTION #874 by Councilman Nelson, seconded by Councilman Keller to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #874 adopted 11-0-0.
Councilman Mangini stated her belief this committee is comprised of a certain number of Democrats, Republicans and Unaffiliated. Mr. Coppler stated his belief that’s correct, however, he doesn’t know if there’s anything that requires a certain number of any one of these designations.
Councilman Mangini stated this individual is a Republican, and she’s not sure if there should be a Democrat in that position so that it’s balanced. Mr. Coppler stated he would have to check into this.
Chairman Kaupin stated when he looked into the Loan Review Committee, there’s no minority/majority make-up.
Attorney Deneen stated there is a statutory requirement with regard to minority representation. He noted there’s actually a limitation on the number of majority seats, therefore, in this case they’d lump together the Unaffiliated and the Democrats as the non-majority party piece. He added he would have to check to learn what that statute would require on the distribution of these.
MOTION #875 by Councilman Edgar, seconded by Councilman Mangini to table this item until an opinion can be provided.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #875 defeated 4-6-1, with Councilmen Bosco, Dumont, Kaupin, Keller, Lee and Nelson voting against the motion, and Councilman Hall abstaining.
Attorney Deneen stated his understanding of this Committee is that it’s made up of six or seven members. He noted if it’s six, the maximum number of any one party is four, and if it’s seven, the maximum number of any one party is five. He stated in either case, having another Republican would raise that number to four, therefore, if the membership were six or seven, it would still be permissible under Statute 9-167A.
Chairman Kaupin referred to an old 2009 listing, and it shows five regular members and two alternates.
Councilman Kiner stated he won’t be supporting Ms. Brislin tonight. He noted this is nothing against her, however, he did commit to support someone else for this position however, that person does not have the votes on this Council.
Upon a ROLL-CALL vote being taken, the Chair declared Ann Brislin appointed to the Loan Review Committee by an 8-2-1 vote, with Councilmen Edgar and Kiner voting against and Councilman Mangini abstaining.
All other Old Business items remained tabled.
NEW BUSINESS
NOMINATION #876 by Councilman Nelson to appoint Linda Percoski (U) to the Enfield Beautification Committee for a term which expires 12/10/2010.
MOTION #877 by Councilman Nelson, seconded by Councilman Crowley to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #877 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Linda Percoski appointed to the Enfield Beautification Committee by an 11-0-0 vote.
ITEMS FOR DISCUSSION
DISCUSSION/RESOLUTION RE: RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO AGREEMENT WITH THE STATE OF CONNECTICUT FOR CONSTRUCTION, INSPECTION AND MAINTENANCE OF RAFFIA ROAD IMPROVEMENTS.
Mr. Hawkes presented a plan showing the project. He noted it is 100% designed, and they want to advertise this when this resolution is passed.
On the map, Mr. Hawkes showed where they would be installing a new four-foot sidewalk with some drainage improvements along the entire run all the way to South Road. He pointed out there will be sidewalks on both sides of Raffia Road.
He stated the funding is 100% federal funding with no match. He noted the federal government is giving the town approximately $890,000. He stated they will utilize all that funding, and if the estimates come in at $891,000 or lower, they’d be able to do the entire project.
Mr. Hawkes stated the bid alternate is from David to Theodore Streets. He noted they have full depth reconstruction from David Street to around Sharp Street. He stated from Sharp Street, they have an overlay to Ernest Street. From Ernest to Pierce Street, there’s full depth reconstruction. From Pierce Street to South Road is an overlap. He stated they will shift the road to the west near Theodore Street so they can accommodate a four-foot snow shelf on both sides.
Councilman Crowley questioned when this project will start, and Mr. Hawkes responded this year, and it will be completed by December.
Councilman Nelson stated his hope the road will be passable while this project is underway.
MOTION #878 by Councilman Nelson, seconded by Councilman Lee to move this item to Miscellaneous.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #878 adopted 11-0-0.
DISCUSSION RE: ENFIELD LITTLE LEAGUE LIGHTING PROJECT
Mr. Coppler reminded the Council the Town did participate with the Thompsonville Little League in their lighting project. He noted it’s been suggested using that as a template in going forward with Enfield Little League for their lighting.
Mr. Hawkes stated they supported the Thompsonville Little League by providing them with the equipment to dig the bases for the light poles. He noted they also dug trenches for them. He stated the Town supplied manpower. He noted the Little League supplied everything including the materials, conduit and they even pulled the wire for the electrical. He stated the Town also installed bases for them, and the Little League purchased and poured the concrete.
Councilman Nelson stated the Town will be supplying the electricity at the Town’s cost. Mr. Coppler responded that’s correct.
Councilman Mangini commended the Town because it’s important to support children. She questioned if the Enfield Little League plays in Powder Hollow, and Mr. Hawkes responded yes.
Councilman Crowley stated this project is long overdue. He voiced his support of this project.
Councilman Lee questioned if there are any plans to improve parking lighting at the same time. Mr. Coppler stated they haven’t looked at that, but this could be an opportunity to look at that. Councilman Lee stated he wholeheartedly supports this.
Mr. Coppler stated the Enfield Little League was extended the offer to participate in the Neighborhood Assistance Act as well, however, to date they haven’t submitted an application.
Chairman Kaupin questioned if this requires official Council action at some point in time, or is a consensus being sought. Mr. Coppler requested a consensus at this point.
It was the consensus of the Council that staff could go forward and meet with the Enfield Little League to review this project to learn what might be provided.
DISCUSSION RE: CROSSING GUARDS
Councilman Edgar stated he is not in favor of reducing the number of crossing guards, and this is the wrong place to save money. He pointed out there was also a death near Alcorn School at New King Street and Route 5. He pointed out what saved the Town’s exposure in that instance was that there was a crossing guard present, however, the motorist disregarded the crossing guard. He noted the exposure is too great to the town. He stated this is a health and safety issue.
Councilman Mangini agreed with Councilman Edgar. She stated she’s appalled at just the thought of not having crossing guards. She noted they cannot put a price tag on a child’s head. She stated she certainly does not support removing any kind of funding at all for the purposes of eliminating, reducing or being creative with the crossing guards.
Councilman Kiner stated he objects to the Town Manager’s proposal to eliminate or reduce crossing guards. He noted at the public hearing, Mr. Thomson’s testimony was heart wrenching and Mrs. Thomson was right about the increase of distracted drivers. He stated he cannot support or take ownership of any budget that eliminates crossing guards and puts Enfield children in danger.
Councilman Crowley stated he also will not be voting in favor of this. He pointed out they’re actually looking at reducing and merging schools and redistricting schools. He noted that is when they should look at this issue because there may be students walking now that will be bussed later on. He agreed that if this is in the budget, he will not support the budget.
Councilman Nelson stated the way it stands right now, he can’t support this. He noted he was hit by a car on Alden Avenue on the way home from school. He stated there was no crossing guard at the time. He noted he will look at the different situations as mentioned by Councilman Crowley as concerns the closing of schools. He stated his belief there will be big changes throughout the school system. He concluded stating he is not in favor of eliminating crossing guards.
Councilman Hall agreed with previous speakers. She noted her husband has picked up dead children from the middle of the road, and she cannot support this is any shape or form.
Councilman Dumont stated after looking over this proposal and recommendations, as well as the potential budget impact, she feels this is way too drastic for her to support. She noted this is a safety issue, and she has had many calls from concerned parents.
Councilman Lee stated he doesn’t think this is the best budget choice for the Council to be looking at right now. He thanked Mr. Vindigni for the level of detail provided in an effort to make the best of a very difficult proposal. He agreed with Councilmen Crowley and Nelson in that some of the studies currently underway at the School Department will give them a much different picture in time. He stated hopefully through busing and different routes, they’ll have a better situation.
Councilman Keller acknowledged this is a safety issue. He noted he does like the approach of looking at what will come from possible school closures.
Councilman Bosco stated he is against getting rid of the crossing guards. He pointed out there are positions that can be eliminated without putting anyone in jeopardy, i.e., installing a section of sidewalk. He noted buses have room for students that they pass along the way, and this would save a crossing guard.
Chairman Kaupin thanked Mr. Coppler and Mr. Vindigni for bringing an idea forward, whether or not the Council supports it. He noted they need staff to think creatively and come up with proposals. He pointed out this was only a proposal. He went on to note there are some valid recommendations within Mr. Vindigni’s report of how they do this smarter without jeopardizing the safety of students. He noted he, personally, would like to see the funding restored within the budget.
MISCELLANEOUS
NOMINATION #879 by Councilman Lee to reappoint Yvonne Wollenberg to the Cultural Arts Commission for a term which expires 5/1/2012.
MOTION #880 by Councilman Dumont, seconded by Councilman Nelson to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #880 adopted 10-0-0, with Councilman Crowley absent at the vote.
Upon a ROLL-CALL vote being taken, the Chair declared Yvonne Wollenberg reappointed to the Cultural Arts Commission by a 10-0-0.
MOTION #881 by Councilman Kiner, seconded by Councilman Dumont to accept the Town Manager’s recommendation to approve the reappointment of Richard Szewczak to the Housing Code Appeals Board for a term which expires 5/1/2015.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #881 adopted 8-0-0, with Councilmen Crowley, Lee and Nelson absent at the vote.
RESOLUTION #882 by Councilman Dumont, seconded by Councilman Hall.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: 4100 Social Service Administration
Copying & Reproduction 220-01-40-4100-6090-551-00 $320
Office Supplies 220-01-40-4100-6090-612-00 $420
Food 220-01-40-4100-6090-630-00 $721
FROM: 4100 Social Service Administration Revenue
Co-Opportunity VITA Grant 220-01-40-4100-6090-000-00 $1,461
CERTIFICATION: I hereby certify that the above-stated funds are available as of April 23, 2010.
/s/ A. Lynn Nenni, Director of Finance
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #882 adopted 8-0-0.
RESOLUTION #883 by Councilman Mangini, seconded by Councilman Hall.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: 2100 Public Safety
Salaries 0100-01-0020-2100-00000-0110-00 $66,638
FROM: 2100 Public Safety
Workers’ Compensation 0100-01-0020-2100-00000-0260-00 $51,948
Contingency 0100-01-0080-8030-00000-0840-00 $14,690
CERTIFICATION: I hereby certify that the above-stated funds are available as of April 29, 2010.
/s/ A. Lynn Nenni, Director of Finance
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #883 adopted 9-0-0, with Councilmen Lee and Nelson absent at the vote.
RESOLUTION #884 by Councilman Mangini, seconded by Councilman Bosco.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: 2200 Emergency Medical Services
Other Equipment & Materials 0252-01-0020-2200-00000-0739-00 $80,000
FROM: 2200 Emergency Medical Services
Salaries – Full Time 0252-01-0020-2200-00000-110-00 $30,000
Salaries – Part Time 0252-01-0020-2200-00000-120-00 $ 6,000
Stipends 0252-01-0020-2200-00000-160-00 $ 5,000
Medical/Dental 0252-01-0020-2200-00000-216-00 $27,000
Social Security (FICA) 0252-01-0020-2200-00000-220-00 $10,000
Medicare 0252-01-0020-2200-00000-221-00 $ 1,500
Workman’s Comp 0252-01-0020-2200-00000-260-00 $ 500
CERTIFICATION: I hereby certify that the above-stated funds are available as of April 28, 2010.
/s/ A. Lynn Nenni, Director of Finance
Mr. Sullivan stated the three immediate priorities that the EMS Department is focused on right now are ambulances, personnel and immediate space needs. He noted this resolution is to help address immediate space needs. He stated current space allocation for the EMS Department is at 1296 Enfield Street on Route 5 next to old Town Hall. He pointed out they’re currently using about 2,100 square feet in that building. He noted there’s approximately 3,600 square feet available at that building. He stated the front two bays of this building are being used by Town Records Management and the Historical Society.
He stated the space utilization for the department is significantly under what they’ve seen for other EMS Departments in the areas. He explained they need enough space to park six to seven vehicles inside, particularly ambulances. He noted they’d like to be able to have an inside space for oxygen storage. He stated they’d like a fuel exhaust ventilation system for each of the vehicles parked inside. He noted they would also like a climate control medication storage area. He pointed out at this time, they’re missing each of those elements.
Mr. Sullivan stated this fund transfer would help them to partially fix some of these things. He noted the only thing not addressed is the six to seven inside parking spaces. He stated this will take them from two to four and potentially five inside parking spaces. He noted this doesn’t address some of the training space needs and other things that aren’t really immediate space needs, but will be long-term needs for the department.
He stated the project cost was created by Building & Grounds as part of their estimation. He noted they estimate the total cost of the project to be about $94,000, $80,000 of which is coming as part of this request for funds; $14,000 of which will come from other available funds within the EMS Department budget that don’t require a transfer.
Mr. Sullivan stated the main cost of the project is the purchase of used portable classrooms at about $45,000 for the relocation of records storage from the front of the building. He noted the other costs are broken down.
He noted there are a number of other potential proposals that are being evaluated as part of this, including temporarily leasing a trailer for a much smaller fee. He stated other options may be evaluated, including potential relocation if something happens with the school department or any other town building.
Mr. Sullivan stated they included some funds for the removal and reappropriation of some of the space that the Historical Society is using as well. He noted they have not been able to reach out to them to discuss the Historical Society’s long-term goals for some of the space they’re using. He stated in lieu of being able to have that discussion with them, they’ve included a couple different options as part of the cost of this project.
Mr. Sullivan stated the transfer request is coming from a number of different funds within their department. He noted in the past, the Council had some concern about transferring ambulance funds and where that money was coming from and why there was so much money that was left available. He stated he included an expense projection for the remainder of this year. He noted they looked at current expenses for this year, and they looked at their anticipated expenses for the remainder of the year, and they calculated what they anticipate spending throughout the course of the rest of the year and the anticipated surplus that they might see in any particular budget item.
He stated they have insured there’s an appropriate balance to meet all their obligations at the end of the year while still funding this project.
Mr. Sullivan explained the reason for the surplus relates to the vacancies they’ve seen within the department over the course of the last year. He noted right now they only have two of eleven paramedic positions vacant. He stated five applicants for two supervisor positions are in the process of being evaluated. He noted zero EMT positions are vacant, and they’re in the process of finding two temporary employees to fill long-term vacancies so they’re not spending overtime money on those positions. He stated they do not anticipate having these surpluses in future fiscal years, but because these funds are available, and this need exists right now, they’re requesting they be able to use some of these funds to offset the cost of this particular project.
He stated this project includes making some minor renovations to the front of the bays, upgrading the HVAC system and the purchase of the portable classroom trailer. He noted the next step is to look at the long-term needs of the EMS Department and do a building need assessment. He stated options include expanding at the current location, i.e., adding additional bays in the rear or building out on the property the Town already owns at the Public Safety Complex. He noted right now their location at 1296 Enfield Street is an excellent location from which to respond to calls. He stated they get a lot of calls from the Thompsonville area, and their second highest volume area is the Enfield Fire District.
Councilman Crowley questioned what size portable classroom is being considered, and Mr. Sullivan stated his belief they were looking for two separate portable classrooms for the records storage aspect of this. He noted this would be the purchase cost for two portable classrooms.
Councilman Crowley questioned how time-sensitive is this. Mr. Sullivan stated they’d like to be able to allocate these funds towards this request in this budget year. He noted if the funds don’t get spent, they’ll be returned to the General Fund.
Mr. Coppler stated another option would be to transfer that money into CIP to lock it in.
Councilman Nelson suggested using the Higgins building for records storage. He noted they could use that $45,000 and prepare one of the classrooms in that building. He questioned how they came up with $9,000 to relocate records. Mr. Sullivan explained the $9,000 for the relocation of records included a temporary point while the portable classroom is being set up. He added his belief it also included the rental of a truck for that day and the dissembling of shelving. Mr. Coppler stated the shelving was installed by a company, and that company would disassemble and reassemble the shelves. Councilman Nelson stated according to the photographs, this shelving doesn’t look any more special than 2 X 4’s.
Councilman Nelson stated his belief they need to start utilizing the Higgins building, and they can put that money toward establishing a cold storage classroom at Higgins. He added he’s against leasing space because the Town is trying to get everything back on its own property and cut costs.
Councilman Edgar stated his impression they’re squeezing out the Historic Society, and that is a concern of his. He noted he’s aware that EMS is using the office of the Historic Society. He stated he’s concerned about what’s happening to the Historic Society in that building, and where they would go. He went on to note he agrees with Councilman Nelson regarding a lot of the costs.
Mr. Coppler stated the Council requested that they try to get the front bays utilized, and the only way to do that is to relocate the records and the Historic Society storage.
Councilman Kiner stated he’d like EMS to be able to get those bays while at the same time return some of the money to the General Fund so they can possibly apply that toward a teacher, a crossing guard, or any other cut that was made in the upcoming budget. He questioned whether Mr. Sullivan can come back with a cost-saving proposal.
Councilman Bosco suggested renting a trailer for the temporary storage of materials. Mr. Coppler stated they could amend the transfer to take out the $45,000 for records storage.
Councilman Crowley agreed they should keep ambulances inside the building. He agreed they shouldn’t have to spend $45,000 just to store material. He added his belief they should be able to move shelving at an in-house cost.
Councilman Mangini stated she would be more comfortable looking at this after budget time. She agreed with other Council members about the need to save money.
Chairman Kaupin requested clarification as to what figure they would remove if they want to move forward with a revised resolution this evening. Mr. Coppler stated with the level of questions on this item, he believes it would be better to table this and come back with a revised resolution that could include the capital transfer.
Councilman Nelson acknowledged that building needs bathrooms, locker rooms, and other needs. He noted EMS is utilizing a building that really doesn’t fit their needs. He clarified he wants money going toward improvements to that building for EMS personnel to make it more suitable. He suggested the first two line items be renamed so that money is used toward needs within the building, rather than spending it on record relocation. He noted he has seen the Building and Grounds Department work, and he knows they’re capable of moving those shelves. He added he’s dead set against portable classrooms.
Mr. Coppler stated the resolution isn’t incumbent on how the money is being spent. He noted they understand what the Council is saying, therefore, they wouldn’t spend the money against the Council’s wishes.
Councilman Dumont stated her belief they could act this evening because Mr. Sullivan provided an excellent and detailed report as to where the money is coming from and why that money is available. Chairman Kaupin stated it’s hard to amend transfer resolutions and make sure they’re done the right way financially. Mr. Coppler stated they could table this and come back with the transfer to CIP for the next meeting. Councilman Dumont agreed EMS really needs the bays.
Councilman Kiner stated his belief work on the building shouldn’t go forward until they come up with a solution for records storage.
Chairman Kaupin questioned if the Higgins building is an appropriate location to store these types of records. Mr. Coppler stated as things stand right now, they couldn’t do that. He noted he’s unsure whether $45,000 would do all the things necessary to prepare that building to be a safe environment for people to go into that building.
Chairman Kaupin stated he would like to hear the professional opinion of Town staff as to the proper location for records.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #884 defeated 0-10-0, with Councilman Mangini absent at the vote.
MOTION #885 by Councilman Nelson, seconded by Councilman Mangini to waive the reading of the resolution.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #885 adopted 8-2-0, with Councilmen Dumont and Lee voting against the motion.
RESOLUTION #886 by Councilman Nelson, seconded by Councilman Crowley.
Set Public Hearing Create & Become a Member of the
Central Connecticut Solid Waste Authority
copy appended
Mr. Coppler stated this starts the process to approve the ordinance to have Enfield become a member of the Central Connecticut Solid Waste Authority. He noted the Town Attorney’s office is still reviewing the final ordinance, and they’re in contact with CRCOG on a couple issues. He stated there may be some recommendations after the Public Hearing from the Town Attorney’s office.
Attorney Deneen stated he heard back today from CRCOG, and he does not anticipate any problems other than possibly some minor technical changes.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #886 adopted 11-0-0.
RESOLUTION #887 by Councilman Mangini, seconded by Councilman Nelson.
WHEREAS, the Town of Enfield owns a parcel of land containing approximately .114 acres located on Bernadino Avenue, shown as Assessor’s Map 034, Lot 0110, commonly known as 110 Bernadino Avenue; and
WHEREAS, the Town has received inquiries regarding the sale of this parcel; and
WHEREAS, the Town Staff and the Town Council have reviewed this matter and have determined that there is no public need for the municipality to retain ownership of the land; and
WHEREAS, the Town Council, in accordance with Connecticut General Statutes 8-24, referred this matter to the Enfield Planning and Zoning Commission, which at its meeting of October 6, 2005 made a favorable recommendation to dispose of this parcel; and
WHEREAS, on May 3, 2010 the Town Council conducted a public hearing, as required by Connecticut General Statute 7-163e prior to the sale, lease or transfer of real property owned by the municipality;
NOW, THEREFORE, BE IT RESOLVED, that the Enfield Town Council does hereby authorize Town Manager Matthew W. Coppler to sell the above-described parcel of land commonly known as Lot 110 Bernadino Avenue through either public auction or sealed bids, which ever method is determined to be in the best interests of the Town of Enfield.
Mr. Coppler referred to the last paragraph and stated if the Council wishes this to be a public auction, they should amend this paragraph.
AMENDMENT #1 by Councilman Lee, seconded by Councilman Dumont.
NOW, THEREFORE BE IT RESOLVED that the Enfield Town Council does hereby authorize Town Manager, Matthew W. Coppler to sell the above-described parcel of land commonly known as Lot 110 Bernadino Avenue through public auction with no minimum reserve.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared AMENDMENT #1 adopted 10-0-1, with Councilman Edgar abstaining.
Councilman Kiner stated he had two conflicting commitments this evening, and he missed the public hearing. He questioned whether any residents spoke against this resolution.
Mr. Coppler stated there was one resident who owns an abutting parcel to this, and he had some questions. Chairman Kaupin added that resident was inquiring about the procedure and how the property would be disposed of.
Mr. Coppler stated in 2006, this was done by sealed bid.
Councilman Kiner questioned whether this person made any reference that he wasn’t in favor of this if somebody else were to win it.
Chairman Kaupin requested the recording secretary read back that portion of the meeting, and the recording secretary reviewed her minutes as follows:
“The back of his property abuts this property. He tried in the past to acquire this property, and he is here to learn the process of how he could do that. He received a letter from Piya Hawkes about the encroachment. He has been maintaining that property for about 18 years. The lot that’s for sale is higher than his own property, and he had to build a retaining wall. He talked to Piya Hawkes about this. He stated in 2005, he attempted to buy this lot, and there were three pieces of property also abutting that lot. He spoke about other parcels for sale – one for $1,000, one for $5,000 and this piece seems to be going for $20,000. He feels that’s a lot higher than the other pieces of property which were similar. He made an offer and never heard anything back. The Town Manager interjected that the Town Council will act on a resolution to authorize this for sale. There will be an auction at the site and Mr. Grigaitis would be able to place a bid on May 28th. Mr. Grigaitis stated when he received the letter about the encroachment, he also received a map and plot plan. He’s concerned about someone building a cheap house on that property and bringing down the value of his property. The Town Manager stated his understanding that 50-foot frontage is the requirement and that is a buildable lot. Councilman Nelson stated when the whole neighborhood was developed, the majority of the properties were 50-foot frontage. He added his belief the Town Council considered a no bid limit, and that lot could sell for $1,000 or up to $100,000. Mr. Grigaitis stated he has been in that house since 1987 when it was built. He spoke about another house built near him that was small and not very nice, and it brings down property values. He then went on to talk about adverse possession, and the Town Attorney interjected and said you can’t have adverse possession against a municipality.”
Councilman Kiner stated at the Planning & Zoning Commission meeting of October 6, 2005 they made a favorable recommendation to dispose of this parcel. He questioned if they had a public hearing as well. Mr. Coppler responded no, they would have just done an 8-24. He stated they’re doing a public hearing now because the law changed in 2007 and it’s now required towns have a public hearing when they’re getting rid of these types of properties.
Councilman Edgar stated his understanding this property is encroached on three sides. He noted he will be voting no because he doesn’t believe they should sell an encroached property. Mr. Coppler stated there are no encroachments at this time. He noted the three encroachments involved the retaining wall, which the owner has given to the Town, a patio with pavers, and the pavers have been removed, and a fence, which the Town removed about a month ago. Councilman Edgar stated if there are no encroachments, he votes in favor of this.
Councilman Lee questioned if there will be a date posted for potential bidders to inspect the property, and Mr. Coppler responded yes and stated his belief that’s part of the advertisement that will be going out.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #887 adopted 10-0-1, with Councilman Hall abstaining.
MOTION #888 by Councilman Nelson, seconded by Councilman Mangini to waive the reading of the resolution.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #888 adopted 10-1-0, with Councilman Bosco voting against the motion.
RESOLUTION #889 by Councilman Nelson, seconded by Councilman Kiner.
Authorize the Town Manager to Enter into Agreement w/State of Connecticut for
Construction, Inspection& Maintenance of Raffia Road Improvements
copy appended
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #889 adopted 11-0-0.
PUBLIC COMMUNICATIONS
Doug Finger, 44 Buchanan Road
Suggested the Town microfiche their records to save on storage.
Mr. Finger noted he researched the Jobs for America Act. He stated his understanding these monies are for jobs for the private and public sectors. He questioned who would handle this money if it came to Enfield and could be used for private and public sectors. He questioned who would handle the money if it came to the public sector for teachers, the police department, etc.
He commended the Town Council for their decision concerning the crossing guards.
COUNCILMEN COMMUNICATIONS
Councilman Lee referred to the Jobs for America Act and stated he spoke with Representative Courtney’s legislative liaison. He noted the whole process of this program running through the State of Connecticut or any other state was a big concern to Representative Courtney. He stated Representative Courtney actually penned a letter to the Chair who was sponsoring this legislation. He noted he will make available to the Council a copy of that letter.
Councilman Mangini stated when the State of Connecticut receives money, towns don’t know what happens to that money. She noted the purpose of the America for Jobs Act is to put private and public workers back on the job. She stated procedurally, there are concerns, and Representative Courtney is right in exploring how to address those concerns. She stated they do need to stand behind a resolution that promotes jobs for people.
ADJOURNMENT
MOTION #890 by Councilman Nelson, seconded by Councilman Crowley to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #890 adopted 11-0-0, and the meeting stood adjourned at 9:40 p.m.
Appended to minutes of 05/03/2010
Regular Town Council Meeting
ENFIELD TOWN COUNCIL
RESOLUTION NO. __________
Resolution Setting a Public Hearing on Creating and Becoming a Member of the Central Connecticut Solid Waste Authority
WHEREAS, the municipalities constituting the Mid-Connecticut Project have been researching solutions for long-term solid waste disposal when their contract with the Connecticut Resources Recovery Authority expires in 2012; and
WHEREAS, 49 municipalities have expressed interest in joining efforts to find long-term solid waste disposal solutions; and
WHEREAS, the Capitol Region Council of Governments has performed a regional solid waste options analysis and successfully tested the presence of alternatives in the private market through a Request for Information for Integrated Regional Solid Waste Management Services covering Transfer, Transportation, Disposal and Processing/ Recycling Services; and
WHEREAS, the Capitol Region Council of Governments Executive Committee has authorized CRCOG staff to facilitate the forming of a solid waste management authority to represent municipalities interested in conducting an RFP and negotiating for long-term solid waste disposal services; and
WHEREAS, the Town of Enfield has expressed preliminary interest in taking part in the solid waste authority formed with the assistance of the Capitol Region Council of Governments, to be known as the “Central Connecticut Solid Waste Authority” (“CCSWA”), and has authorized the payment of a fee of $500 to help defray the professional fees necessary to draft a model ordinance (the “CCSWA Ordinance”) for local passage; and
NOW, THEREFORE BE IT RESOLVED, the Enfield Town Council will hold a Public Hearing in the Enfield Town Hall Council Chambers, 820 Enfield Street, Enfield, Connecticut on Monday, May 17, 2010 at 6:50 p.m. to allow interested citizens an opportunity to express their opinions regarding the Creation and Becoming a Member of the Central Connecticut Solid Waste Authority
Appended to minutes of 05/03/2010
Regular Town Council Meeting
ENFIELD TOWN COUNCIL
RESOLUTION NO.____________
RESOLUTION TO APPROVE AGREEMENT BETWEEN STATE OF CONNECTICUT AND TOWN OF ENFIELD FOR THE CONSTRUCTION, INSPECTION AND MAINTENANCE OF RAFFIA ROAD IMPROVEMENTS UTILIZING FEDERAL FUNDS FROM SECTION 112 SURFACE TRANSPORTATION PROJECTS
Whereas, the required contract plans, specifications and estimates have been prepared for Raffia Road Improvements, from 200 feet south of Post Road northerly to South Road.
WHEREAS, said improvements include, but are not limited to, milling and overlay; full depth pavement reconstruction; replacement of bituminous concrete curb; new sidewalks and upgrade to existing drainage system.
Whereas, the Town shall be responsible for the construction phase of the Project, which includes, but is not limited to, administration, inspection, and construction engineering services in conjunction therewith; and
Whereas, Title 23 of the United States Code provides funding authorization for “Federal-aid, highways, highway safety programs, and transit programs, and other purposes,”; and
Whereas, funding for this Project has been established under the Transportation, Treasury, Housing and Urban Development, the Judiciary, and Independent Agencies Appropriation Act, 2006 Section 112 Surface Transportation Projects (March 22, 2006), Demo ID CT159; and
WHEREAS, Section 13a-165 of the Connecticut General Statutes, as revised, provides that the Commissioner of Transportation is authorized…“(b) to apply for and to obtain moneys, grants or other benefits from the United States or any agency thereof in connection with roads, bridges or highways and (c) to approve all programs, conclude all agreements, accept all deeds, make all claims for payment, certify all matters and do any and all other acts and things necessary or desirable to meet the requirements of and obtain such moneys, grants or benefits from the United States or other agency thereof.”; and
WHEREAS, the Town has requested that federal funding be obligated so that Project related construction activities can be authorized.
Now, Therefore Be It Resolved, that the Enfield Town Council does hereby authorize and direct Matthew W. Coppler, as Town Manager in accordance with the Charter of the Town of Enfield and the applicable Connecticut Statutes and Regulations, to execute and deliver any and all documents on behalf of the Town of Enfield and to do and perform all acts and things which he deems necessary or appropriate to carry out the terms of such documents including, but not limited to, signing the agreement entitled: Agreement between State of Connecticut & Town of Enfield For The Construction, Inspection and Maintenance of Raffia Road Improvements Utilizing Federal Funds From Section 112 Surface Transportation Projects.
|