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ENFIELD TOWN COUNCIL
MINUTES OF A SPECIAL MEETING
MONDAY, MARCH 15, 2004
A Special Meeting of the Enfield Town Council was called to order by Acting Chairman Lewis Fiore in the Enfield Room, Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, March 15, 2004 at 6:00 p.m.
ROLL-CALL - Present were Councilmen Edgar, Fiore, Kaupin, Mangini, Peruta, and Tait. Councilman Reveruzzi entered at 6:02 p.m., and Councilman Crowley entered at 6:15 p.m. Councilmen Dodd, Egan, and Tallarita were absent. Also present were Town Manager, Scott Shanley; Assistant Town Manager, Daniel Vindigni; Town Clerk, Suzanne Olechnicki; Town Attorney, Christopher Bromson; Director of Public Works, John Kazmarski; Deputy Director of Public Works, Geoffrey McAlmond; Director of Economic Development, Raymond Warren; Town Engineer, Jeffrey Bord; Director of Finance, Gregory Simmons; Assessor, Joyce Jacius
MOTION #7063 by Councilman Mangini, seconded by Councilman Tait to first address Item #3 on the agenda.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7063 adopted 8-0-0.
WORK SESSION: ENFIELD BEAUTIFICATION COMMITTEE
Present from the Enfield Beautification Committee were Scott Giddings, Diane Tapp, Gertrude Dorous, Colleen Cross, Barbara Wielgos.
Ms. Tapp used a map to illustrate the Beautification Committee's proposal for walkways and landscaping on the Town Green.
Acting Chairman Fiore questioned whether the Beautification Committee members would be comfortable if the Town Council adopted the Committee's plan in principle, but deviated a little from the priority items. Beautification Committee members responded in the affirmative.
Councilman Kaupin stated his belief the Beautification Committee's concept is great. He went on to note there are big events on the Town Green such as the Fourth of July Town Celebration, the Jack-O-Lantern festival, and a school event in the fall. He stated his belief any plantings around the sidewalks would be trampled by heavy foot traffic in the larger events. He added they need to keep open access to the gazebo to accommodate the cars and trucks that come in to unload equipment on the Town Green. He noted any sidewalks in this area need to be strong enough to accommodate vehicle traffic.
Mr. Giddings stated Mr. Tuttle indicated to the Committee that if all the equipment and materials are in place anyway, it would be a minimal cost to upgrade sidewalks to withstand vehicle traffic.
Ms. Tapp suggested moveable planters instead of permanent plantings in those areas where there may be occasional vehicle traffic.
Councilman Mangini stated her belief this is a beautiful design. She requested clarification on the budgeting for this work. Mr. Giddings stated his understanding there's approximately $12,000 in the Memorial budget. He noted according to Mr. Tuttle the walkway around the gazebo is to be addressed by Public Works.
Ms. Dorous stated she was requested by the Beautification Committee to ask Mr. Plamondon how much money remains in the Memorial fund, and Mr. Plamondon responded he has money enough for the sidewalk he requested. He also would like to have a list of the types of flowers to be planted around the World War II monument.
Councilman Edgar stated he liked the overall concept of the Beautification Committee's plan. He noted the veterans would like to use the $12,000 to accomplish their plan.
Councilman Tait noted they could address the Beautification Committee's plan in increments. He pointed out the veterans would like to get something accomplished, particularly for the upcoming parade season. He requested staff provide what the incremental difference would be to do the other pieces of the Beautification Committee's plan. He went on to question whether the $12,000 would cover what the veterans would like to accomplish for the initial piece of work. He concluded stating the Beautification Committee did a great job with their plan.
Mr. Giddings stated Public Works indicated they probably couldn't get this work done until the end of the summer or early fall.
Councilman Peruta voiced his support of the Beautification Committee's plan and noted it provides a vision of what can be accomplished over a period of time. He noted this plan also provides good wheelchair access.
Councilman Edgar noted the veterans' plan would provide for wheelchair access from the parking lot. He added his belief there is the possibility this work can be done by Memorial Day.
Acting Chairman Fiore noted this item will be addressed again on the Regular Meeting agenda tonight.
MOTION #7064 by Councilman Mangini, seconded by Councilman Tait to go into Executive Session to discuss Personnel Matters, Pending Litigation, and Real Estate Negotiations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7064 adopted 8-0-0, and the meeting stood recessed at 6:25 p.m.
EXECUTIVE SESSION
The Executive Session of the Enfield Town Council was called to order by Acting Chairman Fiore at 6:26 p.m.
ROLL-CALL - Present were Councilmen Crowley, Edgar, Fiore, Kaupin, Mangini, Peruta, Reveruzzi and Tait. Also present were Town Manager, Scott Shanley; Assistant Town Manager, Daniel Vindigni; Town Attorney, Christopher W. Bromson; Director of Economic Development, Raymond L. Warren; Director of Finance, Gregory R. Simmons; Assessor, Joyce M. Jacius; Town Clerk, Suzanne Olechnicki.
Personnel Matters, Pending Litigation and Real Estate Negotiations were discussed with no action or votes being taken.
Acting Chairman Fiore adjourned the Executive Session at 6:35 p.m. He reconvened the Special Meeting at 6:36 p.m. and stated during Executive Session they discussed Personnel Matters, Pending Litigation and Real Estate Negotiations with no action or votes being taken.
WORK SESSION: ROAD 2005
Mr. Shanley stated Section 13, which was part of Road 2000 becomes incorporated into Road 2005 as a practical matter because of the cost, especially in the lake area. He noted the Thompsonville Village is broken up into two separate sections. He stated Sections 3, 4, and 5 are as before and Section 6 is in the presidential section.
Mr. Kazmarski stated Mr. Bord distributed cost estimates relating to the various sections. He noted they're currently preparing an estimate for Section 13. He stated Section 14 has been designed and $850,000 appears to be a good number for that section. He pointed out they're still carrying the $557,000 for Green Manor Road, and the Green Manor Road design is totally completed.
He stated because of the size of some of these projects, they are considering adding on to the outside design teams that they're using. He pointed out they're presently using two outside design teams to finish up the Road 2000 work. He recommended if they do go for a referendum, they try to expedite the design of all the remaining sections as quickly as possible. He explained this is being recommended because of the possibility of the lengthy permitting process and if they want to further break down the section to realize some economies of scale.
Mr. Kazmarski noted a figure of $2.5 million dollars has been included for projects to be determined. Mr. Shanley stated the reason for this $2.5 million dollars relates to feedback he received from Council members. He explained on an annual basis the Council could identify roads needing attention that are above and beyond those roads identified in sections. He suggested the Council look at this and set parameters in that they don't include any road over a certain dollar amount so that this funding goes further.
Councilman Crowley questioned whether Windsor Street should be in Section #1, and Mr. Kazmarski responded in the affirmative.
Acting Chairman Fiore stated Road 2005 appears to be about $24.5 million dollars. Mr. Shanley noted they should back off Section 14 and Green Manor Road because they were going to try to accomplish those projects with the balance of Road 2000 funds.
Acting Chairman Fiore questioned the balance from Road 2000, and Mr. Shanley responded about $300,000 to $400,000, and there are post Road 2000 funds that the Council appropriates, which amounts to about $424,000.
Acting Chairman Fiore questioned why the Powder Hollow Bridge isn't included. Mr. Shanley stated this bridge is a separate project. He noted they have not done major bridges under Road 2000, but rather they've done roads, sidewalks and drainage in the past.
Councilman Kaupin stated if the Council continues their yearly appropriation into the CIP, those funds could supplement these dollars. Mr. Shanley responded that's correct.
Councilman Mangini requested consideration be given to including the South Maple Street bridge as a project. She stated her hope the federal government will step in with a grant or some funding. Mr. Shanley stated this bridge is a project within the Town's CIP budget at this time. He noted this plan is generated from the Pavement Condition Index analysis that the Council requested last fall. He explained the software wouldn't include the bridge because it's not part of the road work planning.
Councilman Peruta stated he still has a concern about Raffia Road and the sidewalks on that road. He questioned whether the $2.5 million dollars for "to be determined" projects could include Raffia Road work. Mr. Shanley stated that would be up to the Town Council.
Referring to Section 1, Councilman Edgar questioned why Massasoit isn't included with Nonotuck and Cook Streets. Mr. Shanley clarified staff never represented that. He pointed out they represented they would finish as much as they could of that which was identified under Road 2000. He stated Councilman Edgar had indicated he wanted to see those three streets done, and staff said if there was enough money left over, they could do Section 13 and 14, and then some other ones, however, as it turns out there is not going to be enough money to do that.
Councilman Edgar stated he expects to see Cook, Nonotuck and Massasoit Streets considered under Road 2000 monies. Mr. Shanley questioned if he wants to take the money away from another project to do that, and Councilman Edgar responded possibly yes. Mr. Shanley stated that is the Council's decision, however, he emphasized that staff did not promise to do those streets. Councilman Edgar voiced concern that Massasoit always seems to be forgotten. He noted people in that area thought when Highland Park was done that entire section would be done at that time. Acting Chairman Fiore stated his belief several Council members thought those streets were part of the Highland Park project. Mr. Shanley referred to the original meetings and original neighborhood meetings for Section 2, and those streets were never on the Section 2 list. He pointed out they were very specific in that they met with people on every street that was going to get done.
Addressing himself to Jeff Bord, Acting Chairman Fiore questioned when the Council sees Cook or Nonotuck should it be assumed that Massasoit's price is built in there. Mr. Bord responded no. He explained the PCI analysis probably shows this road isn't as bad as the other roads. He suggested perhaps they could do an overlay of this road. Acting Chairman Fiore requested a cost for that street.
Councilman Edgar referred to the corner of Cook and Massasoit Streets and noted that is the drain they've been having trouble with. He noted that drain has been undermined several times and they've had barricades in that area. He stated he's not sure that drain work would be considered part of Cook or Massasoit because that may cause a difference in the price. Mr. Bord noted the PCI relates to the pavement condition and storm drains aren't really part of the rating.
Councilman Crowley questioned the cost for Green Manor Road and was told the cost is $557,000.
Acting Chairman Fiore questioned if in the next few months staff would be able to provide a list of streets that they'd be able to do overlays on during the upcoming building season and the following building season if monies were available. Mr. Shanley indicated that can be done.
Councilman Fiore questioned when staff needs direction from the Town Council concerning Road 2005. He stated if there was a deviation on the short term projects, when would staff need to have that information. Mr. Shanley noted he will provide a response concerning time frames.
MOTION #7065 by Councilman Kaupin, seconded by Councilman Mangini to go into Executive Session to discuss Personnel Matters, Pending Litigation, and Real Estate Negotiations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7065 adopted 8-0-0, and the meeting stood recessed at 7:20 p.m.
EXECUTIVE SESSION
The Executive Session of the Enfield Town Council was called to order by Acting Chairman Fiore at 7:21 p.m.
ROLL-CALL - Present were Councilmen Crowley, Edgar, Fiore, Kaupin, Mangini, Peruta, Reveruzzi and Tait. Also present were Town Manager, Scott Shanley; Assistant Town Manager, Daniel Vindigni; Town Attorney, Christopher W. Bromson; Director of Finance, Gregory R. Simmons; Assessor, Joyce M. Jacius; Town Clerk, Suzanne Olechnicki
Personnel Matters, Pending Litigation and Real Estate Negotiations were discussed with no action or votes being taken.
Acting Chairman Fiore adjourned the Executive Session at 7:36 p.m. He reconvened the Special Meeting at 7:37 p.m. and stated during Executive Session they discussed Personnel Matters, Pending Litigation and Real Estate Negotiations with no action or votes being taken.
ADJOURNMENT
MOTION #7066 by Councilman Mangini, seconded by Councilman Edgar to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7066 adopted 8-0-0, and the meeting stood adjourned at 7:38 p.m.
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