|
ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
MONDAY, SEPTEMBER 20, 2004
A Regular Meeting of the Enfield Town Council was called to order by Chairman Tallarita in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, September 20, 2004. The meeting was called to order at 7:40 p.m.
PRAYER - The Prayer was given by Councilman Tallarita.
PLEDGE OF ALLEGIANCE - The Pledge of Allegiance was said.
ROLL-CALL - Present were Councilmen Crowley, Dodd, Edgar, Egan, Fiore, Kaupin, Mangini, Peruta, Reveruzzi, Tait and Tallarita. Also present were Town Manager, Scott Shanley; Assistant Town Manager, Daniel Vindigni; Town Clerk, Suzanne Olechnicki; Town Attorney, Christopher Bromson; Director of Finance, Gregory Simmons; Director of Public Works, John Kazmarski; Deputy Director of Public Works, Geoffrey McAlmond; Assistant Director of Public Works, Colleen Brand; Director of Information Technology, Charlene Bond; Chief of Police, Ronald Marcotte; Deputy Chief of Police, Carl Sferrazza; Director of Community Development, Peter Bryanton.
FIRE EVACUATION ANNOUNCEMENT
Chairman Tallarita made the fire evacuation announcement.
MINUTES OF PRECEDING MEETINGS
MOTION #7380 by Councilman Kaupin, seconded by Councilman Tait to accept the minutes of the September 1, 2004 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7380 adopted 10-0-1, with Councilman Dodd abstaining.
MOTION #7381 by Councilman Mangini, seconded by Councilman Edgar to accept the minutes of the September 7, 2004 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7381 adopted 10-0-1, with Councilman Dodd abstaining.
MOTION #7382 by Councilman Mangini, seconded by Councilman Egan to accept the minutes of the September 7, 2004 Regular Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7382 adopted 10-0-1, with Councilman Dodd abstaining.
PUBLIC COMMUNICATIONS & PETITIONS
Adam Pierz, 2 Mitchell Drive
Raised the following issues:
" What is the status on the future of the Higgins School?
" What is the status on the barn next to the new senior citizen center?
" Pothole problems on Bridge Lane, Whole Donut plaza on Enfield Street, parking lot of Parsons Road boat launch, and Church Street
" Should be investigation as to the impact of mall parking lot water runoff into Freshwater Pond and it's effect on the pond's ability to freeze in winter so that there can be ice skating.
" The importance of retaining a satellite post office in Thompsonville for the convenience of Thompsonville residents
Sandy Willoughby, 7 Bass Drive
Stated three of her five children attend Parkman School and all of them are required to walk the eight-tenths of a mile to school, which is less than the required one mile to be bused. She explained Parkman School is located at the top of Burnham Street on Weymouth Road. She pointed out there are no sidewalks on any of the streets in her neighborhood, including Bass, Quaker, Burnham, Iroquois, Putnam, Marshall, Standish, Colonial, Parky and Nelson. She emphasized this is an extremely hazardous situation that needs immediate attention before a tragedy occurs.
Ms. Willoughby stated installing sidewalks would be the ideal solution, however, it would take time for the proposal, approval, planning and ultimate installation of these sidewalks. She emphasized time is of the essence in this situation. She noted her four-year old is expected to walk to school without sidewalks. She shared some dangers she witnesses on her morning walks with her children to Parkman School:
" Cars parked on both sides of Burnham Street
" A terrible congestion problem at the corner of Burnham and Quaker and Burnham and Weymouth
" Parents parking at the top of Burnham on both sides of the road despite signs stating it to be a no parking zone
" Parents letting children out of both sides of the vehicles
" Parents walking with school-age children and some with strollers or wagons with smaller children in tow
" Some parents walk with their dogs on leashes
" Some parents pull up to the stop sign on Burnham and without putting their vehicle in park let their children out right there
" Last week she witnessed a parent on Weymouth Road pull over in front of the school and let their child cross in front of the car across two lanes of traffic and up the front lawn of the school
Ms. Willoughby stated there is a desperate need to provide buses for children in the areas with no sidewalks. She reminded the Council that the Town of Enfield buses children from Enfield to Suffield Vo-Ag and also to the magnet school in Bloomfield. She went on to note that buses do pick up children who have sidewalks and live less than a mile from school. She stated an example would be children bused from Raffia Road to JFK in the winter time because the sidewalks are deemed unsafe. She pointed out a bus stop on Katherine and Brainard Roads, which buses to Prudence Crandall, and a bus pick-up at 28 Field Road that buses to Prudence Crandall. She noted she grew up at 24 Field Road and walked or rode her bike to school everyday. She stated her doubt the route to Prudence Crandall has become longer since she attended that school.
Ms. Willoughby stated she is not against children walking to school, however, the issue is safety. She stated her belief if the Town of Enfield expects any child who lives less than a mile from school to walk to that school, then the Town of Enfield is responsible for making that walk a safe one. She invited Town Council members to walk with her and her children to school.
Margaret Jedziniak, 232 Abbe Road
Commended the Town for cleaning around the pond area.
Ms. Jedziniak referred to the island on Post Office Road and questioned the logic of a broken traffic line in this area.
Mrs. Collins, Hazardville Section
Stated she previously questioned why Cox Cable was not present at Council meetings. She noted she spoke with the volunteer who sometimes tapes these meetings and was told he would come if invited.
Mrs. Collins complained that people are relieving themselves on her property line. She requested there be a "No Outlet" sign placed in this area.
COUNCILMEN COMMUNICATIONS & PETITIONS
Councilman Tait stated there was a rash of vandalism in his neighborhood and everyone was impressed with the response they received from the Police Department. He commended the Chief of Police and his staff.
Councilman Mangini stated she recently received several complaints involving traffic speeding issues on Bass, Colonial, Putnam, Burnham, and especially the corner of Steele
Road and Bass Drive. She noted there are a lot of children in these areas. She requested more patrol in this area to deter some of this speeding.
Councilman Edgar stated there's something that came up in Executive Session that he cannot speak about in the Regular Meeting, but he would like to put on notice that he is going to be seeking a legal opinion from the Town Attorney.
MOTION #7383 by Councilman Fiore, seconded by Councilman Kaupin to move the following agenda items: Item 13g to 10a; Item 13i to 10b; Item 13c to 10c; Item 13b to 10d.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7383 adopted 11-0-0.
Councilman Fiore responded to Mrs. Collins comment about Cox Cable. He noted he did follow up on this, however, his conversation with Mr. Shermer, who tapes meetings on a volunteer basis, was different than that which was stated by Mrs. Collins. He noted Mr. Shermer often tapes the Enfield Board of Education meetings as well as tapes Windsor Locks meetings, therefore, he isn't always available to tape Town Council meetings. He noted Mr. Shermer has an open invitation to tape Council meetings any time he wishes and Mr. Shermer knows that.
Councilman Fiore stated he would not mind if it meant some monetary compensation to have Council meetings taped more often.
As concerns Mrs. Willoughby's comments, Councilman Fiore pointed out the busing of students to schools is not the Council's responsibility, but rather a Board of Education decision. He noted as private citizens they can talk to the Board of Education about this, but it's outside the realm of the Town Council.
Councilman Fiore stated recently articles have been written that seem to imply that it's possible the Town might be paving the new parking lot where the new day care center is located, as well as removing the snow.
Councilman Fiore referred to the St. James/Elm Street area and stated his belief they need to get onto the public record what the status is of this whole intersection as concerns when the State will be turning it over to the Town, why they haven't turned it over, the status of the brick house, etc. He pointed out residents are getting very frustrated.
Councilman Peruta referred to Mrs. Willoughby's concerns and noted she is concerned about safety and while busing is the responsibility of the school, the public safety for children in that area is the Town's responsibility. He pointed out the Town is responsible for the crossing guards in this area. He stated the long term goal would be sidewalks, but on the short term busing would address safety concerns at this time. He agreed there is a safety issue in this area, but he feels the Town owes it to the residents to actually look into this situation to see if there are alternatives.
Chairman Tallarita suggested a traffic safety study.
Mr. Shanley suggested allowing the Board of Education the opportunity to hear these concerns so that they can have an opportunity to consult with the Police Department and work with the Superintendent to see if they can come to a resolution. He noted if no resolution comes out of that, perhaps they can take the next step and try to be more assertive about this.
Chairman Tallarita questioned whether a traffic safety study would be beneficial for the Superintendent to have when the conversation takes place. Mr. Shanley stated it may suffice to simply have the Superintendent meet with the Police Chief and the officer responsible for patrolling that area during the day.
Councilman Kaupin referred to the barn near the senior citizens center, and stated there is an agreement with a person who will be removing and rebuilding the barn and keeping that barn in Enfield. He noted the Town is just waiting for that actual process to start. He suggested perhaps the Town Manager's office can provide an idea when that process will start. Mr. Shanley stated he will provide an answer for the next meeting and will contact Mr. Pierz regarding this.
Councilman Crowley referred to the island on Post Office Road and the road markings and stated his belief they should look into this.
Councilman Crowley stated he met with a neighborhood group in the Thompsonville section and noted this group commended the Public Works Department for the good work they do with trash pick-up and recyclables.
Councilman Egan stated her belief the Town Green is looking spectacular. She noted it looked great for the Family Day function which took place yesterday.
Chairman Tallarita made everyone aware of the Wakee/Sleepee Bear Make A Difference Day 2004. He explained they make stuffed bears for hospitals, police and fire departments and they donate these throughout New England. He noted they are currently looking for 500 pounds of polyfil to be donated, as well as baby clothes in sizes from newborn to 18 months old prior to October 21st and they're looking for volunteers that would help stuff the bears on October 21st and 23rd. He pointed out this is their fifth year in doing this, and they're looking for volunteers. He suggested interested parties contact Peg Smith.
TOWN MANAGER REPORT & COMMUNICATIONS
Mr. Shanley invited Mr. Pierz to contact him so they can personally meet and discuss all the issues he raised this evening.
He stated he will e-mail the Superintendent of Schools tomorrow regarding the issues raised by Ms. Willoughby to see if that communication resolves some issues, and if not, they can look at taking the next step.
As concerns the broken lines in the area of the Post Office Road island, he stated his belief a vehicle cannot cross a solid line legally, therefore, this broken line allows people in the travel lane to move into the turn lane. He stated he's certain it's not intended for people to pass on the left. He suggested perhaps they need a marking that says, "left turn only", if it doesn't already have such a marking. He noted they will look into this.
As concerns the pond not freezing, he believes they should give it a winter to see how the new depth effects freezing. He pointed out the deeper condition will allow the water to get colder and allow it to freeze. He noted it may be that salts, etc., coming down from Freshwater Brook may end up preventing freezing, however, they've never known that for certain because they did know that at the previous depth it would not freeze because it was too shallow.
Mr. Shanley stated he will get a time frame on the removal of the barn near the senior center.
He stated snow removal at the South Road day care is the responsibility of the owner as is the parking lot, although the Town has discussed with them the idea of the Town doing the work and then subtracting it from the rent because the Town can do it more quickly and hopefully more cost effectively.
Councilman Fiore clarified if there's any paving the Town does, it's not really going to be costing the taxpayers any money because the Town would do it then deduct it off the rental payments. Mr. Shanley responded that's correct and added this is only in the discussion phase. He added they did fill some potholes and have shown it as an offset to the rent.
Mr. Shanley spoke about the St. James/Elm Street intersection and informed the Council the contract is essentially complete, but there are still some outstanding items with the contractor, therefore, the project has not yet been released and he does not have a time frame for when it's going to be released. He stated they have asked one of their representatives to assist the Town in this matter and push the State on their end to make this move as quickly as possible.
Councilman Fiore stated there are a lot of frustrated people regarding this. He noted he will think twice about going into any agreements with any more state work in Enfield until they are more prompt and efficient.
TOWN ATTORNEY REPORT & COMMUNICATIONS
Attorney Bromson stated he had no formal report this evening.
REPORT OF SPECIAL COMMITTEES OF THE COUNCIL
Councilman Kaupin stated two weeks ago the Hazardville Water Advisory Council met. He noted Paul Nabors is Enfield's representative, and he was elected as Chairman. He noted sometime in September Hazardville Water will be submitting a rate increase request to DPUC, and the estimated increase is about 20%. He stated their last rate case was in May, 1989. He noted there will be a public hearing process regarding this. He pointed out it will still be less expensive than Connecticut Water, however, it is a very sizeable increase. He noted what they request is often not what they receive from DPUC. He explained their justification for the increase has to do with rising costs and the need to build a million gallon tank at their Bucken well to help with storage.
Councilman Egan stated the Commission on Aging recently sponsored an information seminar on institutional care and rehabilitation and where to go for information. She noted many state agencies gave an interesting and worthwhile presentation to a full house and it was very well received. She noted the Commission is planning other types of forums like this in the future.
Councilman Dodd stated there was a Loan Review meeting recently concerning the residential rehabilitation loan. He noted three were approved, five were in progress, and one of those five is in the final stage.
Councilman Mangini stated the Prison Liaison Committee met in September and the counts are about the same. She noted the Committee is requesting a recording secretary.
Councilman Mangini stated the FAIR Steering Committee met and she will leave a booklet with Town staff. She noted they discussed a streamlined sales tax issue, the business activity tax, GASB-34 and all the issues that are being adversely effected by unfunded mandates coming down from the federal level. She stated they did pass some resolutions regarding loan banks, American community surveys and a refund of the tax exempt bond. She noted the advisory board is currently working at assessing and reporting on trends and changes that are affecting cities and towns and how to appropriately use leadership in cities and towns. As concerns transportation, she noted the House and Senate are in conference and there's still no progress being made. She went on to note there's a possible $299 billion dollar compromise possible and they should be getting word on that soon. She stated the FAIR Committee will resume its meeting in Indianapolis in December.
Councilman Mangini stated the NLC is interested in having all towns pass a resolution called "The American Dream", and this resolution identifies cities and towns working together to advance community housing and development. She noted Enfield is pro-active in that area and can feel confident they're on the right track.
DISCUSSION RE: MONUMENT COMMITTEE
Present for this discussion was Theodore Plamondon.
Mr. Plamondon thanked the Town Council, Town staff and taxpayers for all that was done to finish the World War II monument. He noted Town staff did a wonderful job putting in sidewalks and doing the grading. He stated many people have highly commended the job done. He requested the Town Council dissolve the World War II Memorial Committee because he feels the Committee's job is done and he feels they did a wonderful job.
Chairman Tallarita thanked Mr. Plamondon and all the members of the World War II Monument Committee for all their hard work and dedication. He also thanked Town staff and the citizens of Enfield for this accomplishment. He noted he frequently sees people visiting the monument.
Councilman Fiore thanked Mr. Plamondon and the World War II Committee members, Town staff and all others who put in a lot of work to complete a fantastic monument.
MOTION #7384 by Councilman Fiore, seconded by Councilman Tait to dissolve the World War II Committee.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7384 adopted 11-0-0.
Councilman Fiore requested a letter of appreciation be sent to the Committee members.
DISCUSSION RE: CENTER EDGE PROJECT
Present for this discussion was Mary Lou Strom, 17 Mathewson Avenue.
Councilman Fiore stated he, Board of Education Chairman Kenneth Hilinski, and Mary Lou Strom attended a meeting regarding the Center Edge Project. He explained this is a project sponsored by numerous private and quasi government agencies detailing smart growth and quality of life issues that effect residents throughout the state. He noted this project was endorsed by CCM and CRCOG and it's similar in nature to the state's blue ribbon commission on property tax burdens and smart growth. He stated this private agency is asking the Town and some of its sub agencies, along with the Board of Education and some private agencies to sponsor their presentation of this report to the residents of Enfield. He noted they want to generate some interest in these items and generate discussion in the community. He stated they need some assistance to sponsor this. He noted this would have very little effect on Town staff. He noted Chairman Hilinski will also present this to the Board of Education to see if that body will sponsor this as well. He stated at this point the plan is to have this community forum at Asnuntuck Community College on November 11th. He noted it's their hope that Asnuntuck Community College and the president of that college will also sponsor this.
Ms. Strom stated they are hoping to get information out to all 169 communities in Connecticut so that residents can see how growth patterns effect tax rates and their daily lives. She noted perhaps this can start a little more of a grassroots awareness and push to get some things finally looked at. She noted some groups that have been approached regarding this include the Chamber of Commerce, the Enfield Council of Churches, the Enfield Housing Authority, the PTO, the Rotary Club, and others.
Ms. Strom stated they are looking for mailing lists. She noted there are a lot of boards and commissions that they'd like to have aware of this and having the flyer go out with their meeting packets will avoid having to mail the flyers.
It was the general consensus to endorse this and support this endeavor.
Mr. Shanley questioned if the Council is comfortable with including information in packets concerning this project. There were no objections by the Council.
DISCUSSION RE: RIVER CLEAN-UP
Gretchen Pfeifer-Hall was present for this discussion.
Ms. Pfeifer-Hall stated the Connecticut River Source to Sea Clean-Up sponsored by the Connecticut River Watershed Council is scheduled for October 2nd and the Conservation Commission would like to participate again. She noted she is present this evening to request Public Works be available to pick up the trash. She stated they will work at the Barnes boat launch on South River Street and they're planning to work at the boat launch at King's Island. As a side note regarding Mr. Pierz's concerns about potholes at that boat launch, Ms. Pfeifer-Hall stated her belief that property is owned by Northeast Utilities and she believes it's their responsibility to maintain that parking lot.
Chairman Tallarita questioned how people get involved in this project. Ms. Pfeifer-Hall noted people can contact her, Mike Dynia, the Chairman of the Conservation Commission and there is an article in the Reminder that provides names and phone numbers. She stated they will be meeting at the Barnes boat launch at 9:00 a.m. on Saturday morning. She suggested wearing gloves and dress appropriately.
Councilman Crowley questioned the need for boats. Ms. Pfeifer-Hall noted people can bring boats if they wish.
Councilman Crowley questioned bringing children. Ms. Pfeifer-Hall responded children tend to play more than work. She added they've had scouting troops participate.
Councilman Fiore questioned whether this is in the budget. Mr. Shanley stated the Town intends to support this if the Council responds in the affirmative.
DISCUSSION RE: BRIEFING BY CHIEF OF POLICE
Chief of Police, Ronald Marcotte and Deputy Chief Carl Sferrazza were present for this discussion.
Chief Marcotte stated police weapons are safe and secure. He noted approximately four and a half years ago an Enfield police officer returned from a two-week vacation and reported his service weapon missing. He believed the weapon was taken from an unlocked locker. A criminal investigation was initiated and through the COLLECT System they notified every police department in the U.S. that the weapon was missing. This officer was disciplined and they reinforced that all lockers are to be locked when weapons are stored in them. He noted this ruling is continually reinforced throughout the year, reminding them during training, during roll-calls and reminding them weapons must be secure and must be secured and locked in lockers.
Chief Marcotte stated civilians have had access to their non-public areas for a variety of reasons. He noted supervisors have been advising them that more and more civilians are entering their secured areas, and they need to have stronger security measures. He stated they have been discussing this issue for a period of time, and locating that stolen weapon was actually the catalyst that pushed security measures to the top of the list. They've decided to determine the cost of the card swipers in the locker room areas, detective division, and the entrance from the garage. He noted this will keep civilians out of the locker rooms unless authorized. He added they will also be aware of who enters these rooms. He stated they also wanted to decrease the accessibility in the secured area. He noted this will require additional locks placed in specific areas. He stated they will closely monitor what types of groups and size that want to use this facility with the intention of decreasing use of secured areas.
Chief Marcotte stated they have never requested funds from the Council to increase security until now. He noted unfortunately the media had to print the news and they did not have the opportunity to present their plan and cost to the Town Manager and then to the Town Council. He stated the cost to make these changes will be approximately $13,000. He noted they will be sending their estimates and plan to the Town Manager. He added they're presently developing visitor identification badges and sign-in booklets. He added they've repaired the gate to secure the parking area.
Councilman Kaupin questioned when the Chief of Police would like to implement these measures. Chief Marcotte responded as soon as possible. Councilman Kaupin questioned whether the police budget has $13,000 to fund this at this time. Mr. Shanley stated once he receives an actual request, they would explore that.
Councilman Tait questioned why civilian groups have to use the police facility for meetings. Chief Marcotte noted groups are approaching him and indicating they can't find any other meeting places. He stated their meeting area for large groups is located in secured areas. He went on to note that in a normal course of business, there are many people in this building.
Councilman Mangini stated her hope they can secure areas so that groups can continue to use that facility for meetings.
Councilman Reveruzzi questioned why they can't create a gun locker in a secured area which would be accessible only by police officers. Chief Marcotte explained they have 94 sworn officers who all have weapons, and it would require a large area to store weapons. He added they would have to sign in and out for weapons, and this would create a big time problem. He noted they do have an armory for larger weapons.
Councilman Reveruzzi stated it seems they're going through a lot of effort to keep civilians out of secure areas when all they're trying to do is secure weapons. He feels it would be simpler to have a small weapons storage area. Chief Marcotte stated his belief the card swipe system is not complicated.
Councilman Reveruzzi questioned what was done when this officer lost his gun. Chief Marcotte stated they had an investigation, they dusted the locker for prints, they spoke to the officer, he said he believed the weapon was taken from his unlocked locker. He noted there were no leads, and they put the stolen weapon on the COLLECT System which goes to every police department in the U.S., plus the FBI, DEA or any federal organization that a weapon was stolen from the Enfield Police Department and if it's located, they would contact the Enfield Police. He explained the Hartford Police Department arrested a man who had a weapon which they checked through the COLLECT System and it indicated this weapon was stolen from the Enfield Police Department. The Hartford Police notified the Enfield Police. The Enfield Police immediately sent two detectives to the Hartford Police and at this time they're working on leads as to where this person got the gun to help determine exactly how it was taken from the Enfield Police Department.
Councilman Reveruzzi questioned if a report of a stolen weapon is forwarded to the Town Manager's office, or is it handled just through the Police Department. Chief Marcotte responded any internal thefts are handled by themselves.
Chairman Tallarita questioned whether the lockers are locked within the locker rooms. Chief Marcotte responded yes, each individual has a key. Chairman Tallarita questioned if the lock was broken to steal this weapon, and Chief Marcotte responded no, this officer was disciplined because his locker was unlocked.
Chairman Tallarita questioned if a weapon has ever been lost before, and Chief Marcotte responded yes, an officer was fired about seven years ago because he lost his gun at a party while intoxicated.
Chairman Tallarita questioned how much of a priority was security right after the weapon was missing four and a half years ago. Chief Marcotte stated at that time they felt that just strengthening security by telling officers to keep their lockers locked and reinforcing that in training and roll call on a regular basis was sufficient at that time. He went onto note in the past year and a half they've been talking about security problems within the organization concerning how many committee meetings and civilians access the building, but they never really brought it up to a point where they were going to bring it before the Council and Town Manager. He stated his belief that once the gun was found and it was determined where it was found, it was a wake-up call for them to acknowledge something is wrong and they have to correct that problem. He acknowledged perhaps they should have done this four years ago when it would have been less expensive.
Chairman Tallarita stated questions are asked of the Council, and it seems as though they are reacting not to the issue when it occurred, but rather they're reacting to the fact that all of a sudden it became the issue that's in the public mindset. He questioned if during the past four budget processes the Police Chief had conversations with the Town Manager regarding this issue and perhaps they should start looking at increasing security, or was this set aside because of other priorities. Chief Marcotte stated to his knowledge, he never spoke to the Town Manager concerning a security issue. He stated his belief at that time, things were properly handled and this is the first time they decided to push this issue up to the front.
Chairman Tallarita stated he is trying to convey his feelings, as well as things he's getting from the public on what they're reacting to - the incident or because it came to light. Chief Marcotte stated he believes they're doing both - they were already contemplating what they were going to do and then when this occurred, they felt now is the time to bring it to the forefront. He stated he does not want this ever to happen again.
Chairman Tallarita questioned if they have a policy in writing as to who can use the building, when it can be used, and what type of access those groups have. He noted they are working on such a policy for the senior center, and he believes because of the type of equipment the police department has and the sensitivity of the information that the police department possesses and the secure level that the police department should have they should have a policy in place as to what types of groups can use this building. He agreed they need to be able to keep that building accessible to the public so that the public believes that it is part of the community. Mr. Shanley stated there isn't a policy in place, but there is a down side to having such a policy. He noted right now the policy is that the Chief of Police makes the determination as to who may or may not use the building, and it's that simple. He noted if they have a policy, they may not write it tight enough so that someone may be using the building that the Chief would prefer not be using the building and there's more of a problem. Chairman Tallarita stated perhaps they can strike a balance when writing a policy. Mr. Shanley stated his belief the Chief of Police should have the final say at any given time if he feels there's a security issue.
Chairman Tallarita questioned what liability, if any, did the Town have if that weapon were used in a crime. Attorney Bromson stated if the worst case scenario happened, a lawsuit could be brought forward and it could be defended as to whether there was negligence involved. He stated his belief the Town would have been in good shape because he doesn't believe it could have been proven the gun was taken from an unlocked locker. He added if this happened tomorrow and that weapon was used, the Town would have a very big problem.
Councilman Edgar stated he is bothered by the comment that it was believed it was taken from the locker and then later it was stated that the Chief wasn't positive it was taken from the locker. He questioned why hasn't that question been resolved. Chief Marcotte stated the officer's answer during the investigation was he believed it was stolen from his locker and that the locker was unlocked.
Councilman Edgar questioned if the internal investigation is closed, and Chief Marcotte responded yes. Councilman Edgar questioned if Chief Marcotte accepted what the officer said, and Chief Marcotte stated he had no choice, however, he was disciplined for his lack of security. Mr. Shanley cautioned they need to be careful in this area because there are laws about getting into personnel and details. Mr. Shanley stated they can't prove that the weapon came out of the locker, however, at this juncture he feels one thing they can do is to better secure the area.
Councilman Edgar questioned if the motor vehicle gate is now closed. Chief Marcotte responded yes.
Councilman Edgar questioned what controls they have over their cleaning crew. Chief Marcotte stated criminal history checks have to be provided on cleaning crews working in the police department.
Councilman Edgar questioned whether community service people are brought into the police department. Chief Marcotte responded no.
Councilman Edgar stated the Chief has the authority to restrict where people can go in that building while they're attending meetings. He feels they should seal off those restricted areas right now without expending $13,000 for a card system which he doubts will work. Chief Marcotte noted the swipe card system used in other parts of the building has worked since they moved into that building.
Councilman Peruta stated his belief Chief Marcotte is taking positive steps. He questioned if there are other areas within the police facility that he's concerned about, i.e., records. Chief Marcotte stated the records room is limited to certain people and in the evenings several doors are locked so only a select few can go inside. He added everything is monitored so they know who goes in, what time they go in and what time they leave, therefore, if something is missing, they know who has had access during a particular period.
Councilman Peruta stated the biggest problem with swipe cards is that another person can follow behind the card user.
Councilman Dodd questioned if the current lockers are combination or key lockers. Chief Marcotte responded key. Councilman Dodd questioned if those locks can be modified so that when the key is removed and the door is closed, it's automatically locked. Chief Marcotte stated that's done in the evidence room, and they can call someone to ask if that can be done, and he will let the Council know the cost of that.
Councilman Dodd stated his understanding the Chief wants to just expand the card swipe system to four other areas, and they have the capability to monitor that with the present equipment. Chief Marcotte indicated that's correct.
Mr. Shanley stated the Chief of Police notifies him of things as his judgment determines that he must, and then the Charter requires the Town Manager's involvement at certain times as well. He noted most of the time the Chief's judgment has been very good regarding that, however, in this instance he doesn't think the Chief's judgment was very good regarding this. He noted most of the time this judgment issue works well.
Councilman Crowley stated his belief the Town Manager, as the Public Safety Director, needs to know about situations such as this. He agreed with Councilman Dodd's idea of self-locking locks. He questioned if the evidence room is under lock and key, and Chief Marcotte responded yes, always. Councilman Crowley questioned whether they can just issue keys to policemen only to keep the locker room locked instead of a swipe card for expediency's sake. Chief Marcotte stated that could be done.
Councilman Crowley questioned whether guns are loaded when they're in lockers. Chief Marcotte stated they are not supposed to be. He noted every officer is trained in safe weapon handling and they are given two gun locks.
Councilman Crowley questioned if they have a camera system at entrance ways, and Chief Marcotte stated cameras cover the parking lots and cells.
Councilman Crowley questioned if they get background checks on contractors, and Chief Marcotte responded no. He noted there have been discussions about the possibility of including in contracts that workers have to have a criminal check before being allowed into the building, and then it would be the responsibility of the contractor. Councilman Crowley stated his belief this is important.
Chairman Tallarita expressed his appreciation to Chief Marcotte for coming before the Council to clarify things. He feels this was a good wake-up call to take proper measures and develop the right procedures to prevent this from occurring again. He noted the Council has the utmost confidence in Chief Marcotte and his administration, and they know he does a great job and stays on top of things. He urged the Chief to come before the Council, through the Town Manager and through the budget process when there's a need in the future.
OLD BUSINESS
APPOINTMENTS (TOWN COUNCIL)
MOTION #7385 by Councilman Egan, seconded by Councilman Fiore to remove Item 13 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7385 adopted 11-0-0.
NOMINATION #7386 by Councilman Egan to appoint Barbara O'Hara (R) to the Commission on Aging for a term which expires 12/31/2006.
MOTION #7387 by Councilman Kaupin, seconded by Councilman Tait to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7387 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Barbara O'Hara appointed to the Commission on Aging by an 11-0-0 vote.
All other Town Council and Town Manager appointments remained tabled.
MOTION #7388 by Councilman Fiore, seconded by Councilman Kaupin to remove Item c. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7388 adopted 11-0-0.
DISCUSSION RE: COUNCIL/BOARD INITIATIVES
Councilman Fiore stated about a month ago, the Council received a memo from Geoff McAlmond and it was dated October 5, 1994. He questioned if that date is mistaken.
Mr. Shanley explained the Council received a new memorandum and an old memorandum so that the Council could compare recommendations made back in 1994 and how they might have changed.
MOTION #7389 by Councilman Fiore, seconded by Councilman Mangini to retable this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7389 adopted 11-0-0.
MOTION #7390 by Councilman Fiore, seconded by Councilman Mangini to remove Item d. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7390 adopted 11-0-0.
DISCUSSION RE: EMS PLAN
Attorney Bromson stated a letter was sent to the EMS Commission requesting they attend the October 4th meeting to respond to questions asked at the June joint meeting. He noted within that letter he reiterated the questions that the Council was most concerned about, i.e., a detailed business plan, organizational plan and the start-up costs. He added he will call and let them know the Council is expecting their attendance at that meeting.
Chairman Tallarita stated in leadership they talked about having a special meeting prior to the Town Council meeting, i.e., at 6:00 p.m. to concentrate on this issue. He feels an hour and a half should be enough time to review things. Mr. Shanley clarified this would be a public meeting which would be held downstairs. Attorney Bromson stated he will notify the Committee that the meeting will be at 6:00 p.m.
Chairman Tallarita requested it be stressed to the Committee that the Town Council would like information before that meeting so that they can have a meaningful discussion.
MOTION #7391 by Councilman Mangini, seconded by Councilman Fiore to retable this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7391 adopted 11-0-0.
Item e. remained tabled.
MOTION #7392 by Councilman Fiore, seconded by Councilman Kaupin to remove Item f. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7392 adopted 11-0-0.
DISCUSSION RE: CONDO TRASH
Chairman Tallarita stated the Council did get the updated documents from the Town Attorney's Office. He noted it appears everything the Council requested was included in those documents.
Councilman Reveruzzi referred to the cover memo and noted it was asked if senior residential developments would be eligible and it was noted this issue was addressed in the July 8, 2004 memorandum attached, however, that memorandum was not attached. Mr. Shanley noted it was an oversight that the July 8th memo wasn't attached. Attorney Bromson stated the senior residential developments are eligible and most of those developments are consistent with actual Town specifications.
Chairman Tallarita questioned the next step. Mr. Shanley stated if there's consensus, it can be reflected in the minutes that this is the document. It was the consensus of the Council to accept this document. Mr. Shanley stated they will craft a letter to the various presidents of the condo associations, and they will forward this document and outline what needs to be done and by what date it needs to be done, as well as how they would procure tipper barrels, from whom and the cost for those tipper barrels.
Chairman Tallarita stated it should be clarified that the sentiment of this Council is that this documents stands and it is not a negotiating document, nor do they negotiate the terms within it.
MOTION #7393 by Councilman Fiore, seconded by Councilman Tait to retable this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7393 adopted 11-0-0.
MOTION #7394 by Councilman Peruta, seconded by Councilman Mangini to remove Item g. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7394 adopted 11-0-0.
MOTION #7395 by Councilman Tait, seconded by Councilman Mangini to waive the reading of the resolution.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7395 adopted 11-0-0.
RESOLUTION #7396 by Councilman Edgar, seconded by Councilman Mangini;
Amended Policy and Procedure
Councilman Edgar stated they tried to make this as simple as possible, and they tried to provide for it being reviewed by the Town Attorney to be sure it's accurate. He noted they provided for it not being done that night but rather it will go to the next meeting so people have a chance to digest it. He stated on the second part they stated if any one Council member objects to it, then it would come off the agenda.
Mr. Shanley stated his belief that's perfectly reasonable. The Council agreed with Councilman Edgar.
Mr. Shanley referred to the last sentence in Item A and questioned if the Council should have the ability to also move the Consent Agenda to Miscellaneous so that they can deal with issues that evening without having to roll things over. He stated his belief they should be specific about this.
AMENDMENT #1 by Councilman Tait, seconded by Councilman Mangini to change the last sentence in Section A. as follows:
"Any member of the Town Council may cause any item listed under the Consent Agenda at either the Items for Discussion or New Business sections to be removed and considered as other new business by request, and the remaining Consent Agenda may be moved to Miscellaneous at the option of the Council."
Upon a SHOW-OF-HANDS vote being taken, the Chair declared AMENDMENT #1 adopted 10-1-0, with Councilman Edgar voting against the amendment.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #7396 adopted 11-0-0.
MOTION #7397 by Councilman Edgar, seconded by Councilman Fiore to remove Item h. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7397 adopted 11-0-0.
DISCUSSION RE: AMERICAN LEGION LEASE
Councilman Edgar stated at the last meeting he asked if they would come in and show that their articles of incorporation and insurance policies are up-to-date. He noted he does not believe the Council should act until they see those items. He added otherwise he has no objection.
MOTION #7398 by Councilman Edgar, seconded by Councilman Tait to retable this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7398 adopted 11-0-0.
NEW BUSINESS
APPOINTMENTS (TOWN COUNCIL)
The appointment to the Loan Review Committee remained on the agenda.
ITEMS FOR DISCUSSION
APPOINTMENTS (TOWN COUNCIL)
Referring to the Ethics Commission appointment, Councilman Fiore questioned if there's a limitation as to how long a member can sit on the Ethics Commission. Mr. Shanley responded yes there is, and there's an amount of time that they must be off before they can go back on.
DISCUSSION RE: PEARL STREET LIBRARY RENOVATIONS
Present for this discussion were Colleen Brand and John Kazmarski.
Mr. Shanley stated there were no bidders, and he believes it was because people didn't know what they were bidding on and couldn't commit to a number because there were so many unanswered questions. He noted they came to the conclusion that they either hire an architect to lay out details in advance and bid that, or another alternative is to do an RFQ, which is a request for qualifications and pick a firm that would do the best job and get them started on the most critical issues, i.e., downspouts and roofing area.
Mr. Shanley stated they came to the conclusion internally that the curved windows are an asset that they really need to preserve because that's a key element of a Carnegie Library and they should do restoration work on the curved windows. He referred to the straight windows and noted there is the question of replacing those windows with state-of-the-art windows that have the same visual impact externally.
He stated it's believed they need to do more of a historic preservation job than a rehabilitation job. He noted it's also believed they either need an architect to give them a lot of detail or go with an RFQ and get started to see how far their $175,000 takes them and use that knowledge to put together something else. He clarified the question before the Council is whether they should hire an architect for between $30,000 and $40,000 and do the best they can to design a bid package and answer all the questions up front or should they take an RFQ and get stated. He stated staff is recommending the RFQ process.
Councilman Dodd stated his preference of going with an RFQ process.
Councilman Reveruzzi stated his belief they should get a historical architect in and put out an RFP. He noted this architect can write up a proposal spec to get bids. He stated an architect can do a lot of investigative work and a lot of the detail work.
Ms. Brand agreed with Councilman Reveruzzi, however, she believes the architect would encounter that unknown just as much as a general contractor.
Chairman Tallarita stated his belief they're committed to preserving that building, but the question is what are the Town's financial resources to at least stabilize that building at this time. Mr. Shanley suggested hiring an architect and at the same time select a qualified person to take a specific look at the most pressing problems at this time to see if they can address those problems and have the architect look at the broader picture and details.
Councilman Reveruzzi referred to the National Historic Preservation Alliance out of Washington, D.C. and noted he can provide a name, and they may have some funding for a project such as this, or they may be able to lead the Town to some grants. Mr. Shanley stated they were hoping to get some feedback from the architect because their concern is in order to do that, the Town may be required to do the work to a level that makes it even more expensive than the grant is worth. He noted it's hoped that a good architect would give the Town that kind of advice as to which grants would be of value to pursue and which grants could be counterproductive.
Mr. Kazmarski stated his belief that library isn't currently registered on the National Historic register. Councilman Reveruzzi noted it's not complicated to accomplish that. He noted he can provide some names to learn more about this process.
Mr. Shanley indicated they would do more research.
DISCUSSION/RESOLUTION RE: REQUEST FOR TRANSFER OF FUNDS FROM ACCOUNT #1820-0550 PRINTING & REPRODUCTION TO ACCOUNT #1820-0340 TAX TECHNICAL SERVICES - $2,800
Present for this discussion was Director of Finance, Gregory Simmons.
Councilman Fiore questioned if this was originally the fee that the State started charging for the delinquent motor vehicle tax enforcement list, and Mr. Shanley responded yes. Councilman Fiore stated his impression the State was going to eliminate this fee.
Mr. Simmons stated initially they were going to charge 50 cents per account submitted to the State. He noted they did revise the way they are going to bill the towns to do this. He stated their initial data indicated it would cost Enfield only $4,600 per year. He noted when all was said and done, they came up with their calculation and it's really going to cost the Town $7,600. He noted it is cheaper than it would have been.
Councilman Fiore referred to a practice in New Haven where they use a type of radar gun that can read license plates which can tell them if the owner is current on car tax as well as indicate if it's a stolen plate. He stated New Haven already made $30,000 to $40,000 collecting delinquent taxes through this practice. Mr. Shanley indicated he hadn't heard of this. He pointed out Enfield's collection rate is very good.
DISCUSSION/RESOLUTION RE: AMEND COMMUNITY DEVELOPMENT RESOLUTION
Present for this discussion was Peter Bryanton, Director of Community Development.
Mr. Bryanton stated he's present to amend the section of the CD Loan Program which the Council approved in July. He noted since they last met, his office has worked with four different property owners/investors on the Commercial Rehab Investment Program. He explained in working with these parties, they learned most of them felt the regulations involved in trying to do this program outweighed the benefits. He noted he then checked to learn what other cities have done and found out a lot of them either do a grant program or a forgivable type of loan program to make it more palatable and more of a benefit to come into this program. He then met with Mr. Warren and Mr. Shanley to discuss making a change to the program. He noted he wanted to move promptly while there were opportunities to assist in some redevelopment. He stated Mr. Warren and Mr. Shanley asked him to put together a formal proposal and that has been done. He referred to the document before the Council and explained that essentially the loan options would provide three different levels of loan - a micro, a small and a large. He noted the reason for this is that as they go up in cost, so do the regulations.
He explained the way in which a forgivable loan works is that they stay in their location for the term of the loan, and they wouldn't have to repay the loan as long as they met the terms of the loan. He noted they have a similar setup for a first-time home buyer program. He stated this is an attempt to add value to the loan program to make it palatable enough for a business person to get some benefit out of it and for the Town to move some money and try and renovate some of their older commercial areas.
Councilman Reveruzzi stated his belief this is a good move and shows initiative in trying to move this program so that they're actually starting to make loans.
MOTION #7399 by Councilman Fiore, seconded by Councilman Tait to suspend the rules to address this item under Miscellaneous.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7399 adopted 11-0-0.
DISCUSSION/RESOLUTION RE: INTERGOVERNMENTAL AGREEMENT TO ASSIST SOMERS-REVALUATION CONSULTATION
Mr. Shanley stated this is a good opportunity to try to reach out and help Somers with some expertise and perhaps this will lead to other relationships.
Chairman Tallarita agreed this is a good thing.
Councilman Fiore voiced his support of this and he feels this is the right thing to do to help a neighboring town. He questioned manpower time, and Mr. Shanley referred to the value of the contract. He noted this is a very small agreement and is very limited in nature in terms of hours and it's structured in such a way that if it's not working out, with 15 days notice the Town can stop doing this. He added if this does work out, perhaps more can be done. He noted Somers is paying for some expertise that Enfield has that they could be paying a consultant. He stated this could be a start down that road of more intergovernmental work.
MOTION #7400 by Councilman Fiore, seconded by Councilman Mangini to suspend the rules to address this item under Miscellaneous.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7400 adopted 11-0-0.
MISCELLANEOUS
MOTION #7401 by Councilman Kaupin, seconded by Councilman Tait to waive the reading of the resolution.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7401 adopted 11-0-0.
RESOLUTION #7402 by Councilman Kaupin, seconded by Councilman Dodd.
Amend Community Development Resolution
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #7402 adopted 11-0-0.
RESOLUTION #7403 by Councilman Kaupin, seconded by Councilman Egan.
BE IT RESOLVED, that the Town Manager of the Town of Enfield is authorized to enter into the attached intergovernmental agreement and amendments up to a value of $15,000 with the Town of Somers for assessor's office services.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #7403 adopted 11-0-0.
COUNCILMEN COMMUNICATIONS
No one wished to speak.
ADJOURNMENT
MOTION #7404 by Councilman Fiore, seconded by Councilman Mangini to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #7404 adopted 11-0-0, and the meeting stood adjourned at 10:40 p.m.
|
|