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  TOWN OF ENFIELD

ANTICIPATED VACANCY

SECRETARY I – BUILDING DEPT.

Job ID #08-0029

 

  • CLOSING DATE:  Tuesday, December 18, 2007
  • SALARY: $25,229
  • EXPERIENCE AND TRAINING:  Graduation from high school or possession of high school equivalency diploma (GED) and not less than three (3) years of employment in a responsible position exercising moderately complex clerical work.
  • HOURS OF WORK:  35 hours per week, 9:00 a.m. to 5:00 p.m.

GENERAL STATEMENT OF DUTIES: Performs variety of responsible and sometimes specialized clerical tasks relating to the administration and daily operations of a particular Town department, division or office.

SUPERVISION RECEIVED: Works under the general supervision of a department/division head or his/her designee.

SUPERVISION EXERCISED: May oversee other clerical and/or part-time employees as assigned.

ESSENTIAL JOB FUNCTIONS - Regular and punctual attendance; types or word processes letters, notices, memoranda, drafts, reports and other materials from copy, rough draft, brief notes, instructions and/or dictation and files same; maintains simple accounting, financial and other records of departmental activities, i.e. budget expenditures, purchase orders, utility bills, etc.; receives visitors to office; records various information transactions; opens, sorts and distributes mail; assembles information necessary in preparation of reports; prepares reports involving clerical or tabular information; assists public by giving or securing information; operates variety of modern office machines such as phones, photocopying, word processing, adding, calculating machines; receives and receipts records, checks and/or cash and forwards same to proper location or makes bank deposits; requisitions and orders supplies and materials; maintains inventory of office supplies; makes arithmetic calculations, computes and compiles data from various sources; computes and keeps time records, inputs payroll information into computer system.

OTHER JOB FUNCTIONS: May notarize documents; may take and transcribe dictation or minutes of meetings; prepares periodic department reports from data maintained on daily basis; performs related work as required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, climb, balance, use hands to finger, grasp, handle or feel objects, tools or controls; talk or hear. The employee is occasionally required to walk, stoop, kneel, reach with hands and arms.

Hand-eye coordination necessary to operate computers and various office equipment. The employee must occasionally lift, push and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT: The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILL AND ABILITY: Considerable knowledge in the use of business English; thorough knowledge of modern office practices and procedures; good knowledge of departmental programs, functions operations, policies, practices and terminology; ability to make decisions in accordance with policies and regulations; ability to compose letters and memoranda; ability to make arithmetic computations accurately and with reasonable speed; may require ability to take and transcribe dictation; considerable typing and/or word processing skills; mental alertness; neat appearance; ability to work in harmony with others; honesty, dependability; tact; courtesy; resourcefulness. Must be proficient on the computer.

This job description is not, nor is it intended to be, a complete statement of all duties, functions and responsibilities that comprise this position.

Interested applicants apply by December 18, 2007.  Applications are available on-line at www.enfield-ct.gov, or by calling the Human Resources Department at (860) 253-6345.  Choose ONE of the following ways to apply:  (1) mail completed applications or resumes to Town of Enfield, Human Resources Department, 820 Enfield Street, Enfield, CT 06082 (2) e-mail your resume to jobs@enfield.org, or (3) fax your resume or application to (860) 253-6264.  The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA).   If you need an accommodation in the application process, please contact the Human Resources Department.  EOE/AA/M/F 

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