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  TOWN OF ENFIELD

POSITION VACANCY

Job ID #07-0051

 EXECUTIVE SECRETARY

  • SALARY: to $47,964
  • CLOSING DATE:  Monday, April 9, 2007
  • EXPERIENCE & TRAINING:  Graduation from high school with emphasis on secretarial training and six (6) years of progressively responsible experience, preferably in municipal government or any equivalent combination of education and experience.
  • HOURS OF WORK:  35 hours per week

GENERAL STATEMENT OF DUTIES: A highly responsible, confidential position; acts as a secretary to the Town Manager; acts as secretary to the Director of Civil Preparedness.

SUPERVISION RECEIVED: Works under the direction of the Town Manager.

SUPERVISION EXERCISED: May oversee any assigned employee in the office.

ESSENTIAL JOB FUNCTIONS: Regular and punctual attendance; provides secretarial support to the Town Manager, Assistant Town Manager and Director of Civil Preparedness following prescribed standard office and secretarial practices involving the application of various established department rules; takes dictation and transcribes and distributes correspondence, memoranda and reports for the Town Manager and Assistant Town Manager; handles complaints and directs referrals to appropriate departments; receives and gives advice on Fair Rent complaints; screens incoming calls and visitors to the office and directs them to appropriate individuals; handles incoming correspondence and directs to appropriate personnel; assists in preparation of Town Council Agendas;  prepares Manager's schedule and sets up appointments; schedules use of Conference Room, Council Chambers and Gazebo; prepares and sometimes composes Mayoral Proclamations; notarizes documents; processes purchase orders and supplies; assists in preparation of the Town Budget; prepares the annual report; makes travel arrangements for the Mayor and the Town Council.

OTHER JOB FUNCTIONS: Types minutes, meeting notices and correspondence for some boards, commissions and committees; makes arrangements for Town participation in Home Show and other events; performs related work as required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk and hear.  The employee is occasionally required to walk; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms.  Hand-eye coordination necessary to operate computers and various office equipment.

The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT: The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to concentrate on fine detail with constant interruption, attend to task for 45-60 minutes at a time, remember multiple assignments given over long periods of time, and understand the theories behind several related concepts.

The noise level in the work environment is usually quiet.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILL AND ABILITY: Considerable knowledge of office practices to efficiently carry out duties of the position; ability to make arithmetic computations to keep track of office expenditures and assist in preparation of budget; ability to maintain complex written records and to follow complex written and oral instructions to ensure that the Office of the Town Manager is run in an efficient manner; ability to deal with public officials and associates in a courteous manner to effectively keep lines of communication open between the Town Manager's Office and the Town Council; ability to make routine decisions; ability to make independent decisions in the absence of Manager; knowledge of civil preparedness policies in order to prepare reports; ability to take and transcribe with considerable accuracy, dictation at 80 wpm; ability to type at a net speed of at least 40 wpm after deduction of errors; ability to handle taxpayers complaints and to diplomatically and tactfully satisfy the taxpayer.

EXPERIENCE AND TRAINING: Graduation from high school with emphasis on secretarial training and six (6) years of progressively responsible experience, preferably in municipal government or any equivalent combination of education and experience.

Interested applicants apply by April 9, 2007.  Applications are available on-line at www.enfield-ct.gov or by calling the Human Resources Department at (860) 253-6345.  Completed applications can be:

(1)  mailed to Town of Enfield, Human Resources Department, 820 Enfield Street, Enfield, CT 06082

(2) e-mail your resume to jobs@enfield.org, or

(3) fax your resume or application to (860) 253-6264. 

The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA).   If you need an accommodation in the application process, please contact the Human Resources Department.  EOE/AA/M/F

 

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