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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
Ongoing Yard Waste Removal Services
SOLID WASTE DIVISION
July 24, 2000
Sealed bids for the project named above will be received at the office of the Director of Finance until 11:00am, Thursday, August 3,2000. Thereafter, bids will be opened in public and read aloud.
Specifications and bidding documents may be obtained in the Office of the Public Works Director. Telephone number (860) 763-7599
The Town of Enfield reserves the right to accept or reject any, all, or any part of bids, to waive formalities or informalities, and to award the bid deemed to be in the best interests of the Town.
Gregory Simmons, Director of Finance
EOE/AA
TOWN OF ENFIELD, CONNECTICUT
STANDARD INSTRUCTIONS TO BIDDERS
Ongoing Yard Waste Removal Services
SOLID WASTE DIVISION
1. INTRODUCTION
The Town of Enfield is soliciting bids for the above named project. If there are any conflicts between the instructions in these Standard Instructions to Bidders and any other bidding document(s), these Standard Instruction to Bidders shall prevail.
2. KEY EVENT DATES
Advertisement of Invitation to Bid July 24, 2000.
Pre-Bid Conference (Not Mandatory) n/a
Public Bid Opening 11:00am, Thursday, August 3, 2000
Bid Awarded (Not Definite) Friday, August 11, 2000
3. OBTAINING BID DOCUMENTS
Specifications and bidding documents may be obtained from the Office of the Public Works Director, at telephone number (860) 763-7599.
4. BID SUBMISSION INSTRUCTIONS
A. Three (3) copies of all bids must be submitted in a sealed envelope clearly marked " Ongoing Yard Waste Removal Services Bid". If forwarded by mail or courier, the sealed envelope must be addressed to "Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Bids must be at the office of the Director of Finance by the time of the Public Bid Opening date noticed in Section 2 titled Key Event Dates. Postmarks are NOT an acceptable waiver of this policy. Corrections and/or modifications received after the first bid is publicly opened will NOT be accepted.
B. Ditto marks or words such as "SAME" on the Bid Form are NOT considered writing and must not be used.
C. All information must be submitted in ink or typewritten. Mistakes may be crossed out and corrections inserted. Corrections must be initialed by the person signing the bid.
D. Bids are considered valid for ninety (90) days after bid(s) are opened. Bidders may not withdraw, cancel or modify their bid for a period of ninety (90) days after bid(s) are opened.
E. Bids must be signed by an authorized person representing the legal entity of the bidder.
F. The inability to meet any specified requirements(s) must be stated in writing and attached to the bid form, or written on the bid form.
5. COST OF BIDDING DOCUMENTS
If any part of the bidding documents, including the specifications and plans, are provided on paper 18" X 24" or larger, there is a one hundred ($100) dollar conditional refundable deposit required for each set of documents. Each bidder may obtain no more than two (2) sets of documents. Upon returning the documents in good condition prior to ten (10) calendar days after the bid is awarded, the deposit will be fully refunded. There will be no refund for documents returned subsequent to ten (10) calendar days after the bid is awarded.
6. PRESUMPTION OF BIDDER BEING FULLY INFORMED
At the time the first bid is opened, each bidder is presumed to have read and is thoroughly familiar with all bidding and contract documents for this project, and has performed an on-site inspection of the work location. Failure or omission of the bidder to receive or examine any information shall in no way relieve any bidder from obligations with respect to their bid.
7. PRE-BID CONFERENCE
Attendance is NOT mandatory at the pre-bid conference, if any as indicated in section 2 titled Key Event Dates. Failure to attend the conference does not relieve bidders of obligations under this bid.
8. INTERPRETATION OF ACCEPTABLE WORK
The specifications, bidding and contract documents are to be interpreted as meaning those acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued by the Town in writing as an addendum.
9. TAX EXEMPTIONS
The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use taxes. Bidders shall avail themselves of these exemptions.
10. INSURANCE
The bidder awarded this bid must provide a current Certificate of Insurance to the Director of Finance PRIOR to commencement of work, with the following requirements:
a. Liability limits for bodily injury and personal injury, $1,000,000 per occurrence
b. Liability limits for property damage including that caused by motor vehicles, $1,000,000 per occurrence
c. Contractual liability, $1,000,000 per occurrence
- Owner's protective liability and property damage, $1,000,000
Per occurrence.
e. Worker's Compensation, as required by Connecticut State statutes.
f. The "Town of Enfield" is to appear as an additional insured on all Certificates of Insurance.
g. All insurance is to be provided by a company authorized to issue such insurance in the State of Connecticut.
h. All insurance may not be canceled or modified without sixty (60) days written notice by registered U.S. Mail to "Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082".
11. BID BOND
Bidders are required to furnish a bid surety at the time the first bid is opened in the amount of $ 5,000.00. The bid surety should be in one of the following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company bond. The surety company must be authorized to write such surety bonds in the State of Connecticut. Checks or bonds must be drawn to the order of "Director of Finance, Town of Enfield".
12. PERFORMANCE BOND AND PAYMENT BOND
To ensure the faithful execution of this bid according to its provisions, the Contractor awarded this bid must provide to the Town of Enfield, at the Contractor's expense, a performance and payment bond in the amount of $ 5,000.00. The bonds must be issued by a company authorized to write such surety bonds in the State of Connecticut. The bonds shall be drawn to the order of the "Director of Finance, Town of Enfield", and delivered to the Town prior to commencement of work. On projects less than fifty thousand ($50,000) dollars the Contractor may substitute the performance bond (but not the payment bond), for a bank certified check or a bank cashier's check in the amount of ten (10) percent of the bid.
13. GUARANTEE
The contractor awarded this bid shall guarantee all labor, material and workmanship for a period of one (1) year from the date of substantial completion as determined by the Town, as a condition of the performance bond. Five (5) percent of the total contract amount may be retained by the Town of Enfield for the duration of the guarantee period, or until the work is fully accepted by the Town, whichever is later.
In addition, any product warranty offered by the manufacturer or distributor in excess of one (1) year shall be given to the Town by the contractor at the time of substantial completion.
14. PERMITS
The Bidder is solely responsible for obtaining all required permits, obtaining all necessary inspections and approvals, and satisfying any and all fees. The Town will waive all Town of Enfield fees for building permits and inspections.
15. FAIR EMPLOYMENT PRACTICES
The Bidder agrees not to discriminate against any employee or applicant for employment in the performance of this bid's work with respect to hire, tenure, terms, conditions, or privileges of employment due to race, sex, age, religion, national origin, or other condition prescribed by State or Federal law.
16. AWARDING THE BID
The Town of Enfield reserves the right to accept or reject, any, all, or any part of bids, to waive formalities or informalities, and to award the bid deemed to be in the best interests of the Town.
It is the Town's policy to not award bids to those who owe Town of Enfield prior year(s) property taxes.
The "Bid Awarded" date in section 2. titled Key Event Dates is the date the bid is anticipated to be awarded. It is not a date certain.
The lowest priced bid is NOT the sole determining factor when awarding this bid.
Revised 6/97
SCOPE OF WORK
The Town of Enfield is seeking an environmentally sound and DEP approved disposal option for yard waste during the 2000-2001 Fiscal Year. Yard Waste is collected during the Spring, Summer and Fall seasons. During these seasons the Town of Enfield collects yard waste separate from other refuse.
For the purpose of this bid, yard waste is defined as trimmings from trees and shrubs, branches and limbs no larger than (4)Four foot in length and in bundles weighing less than (50)Fifty pounds, leaves grass clippings and other vegetable or ornamental vegetative wastes from residential sources.
Leaves will be a significant portion of this yard waste. However, this bid does not include leaves collected by the Town Highway Division during the Fall season. This bid request does reserve the option to dispose of Christmas Trees under the same terms of the bid at the discretion of the Town and with prior notice to, and agreement by the contractor.
Yard waste is collected in refuse collection vehicles or is dropped off at the Town Transfer Station by residents. Previous to collecting the vegetative wastes, each collection vehicle is swept clean of debris by collection staff.
Estimated Volume
19,000 Total Tons of MSW generated by Town of Enfield
X .25 Percent of MSW that is Yard Waste and Vegetative Waste
4,750 Tons of Yard waste and Vegetative Waste
-2,270 Tons of leaves collected by the Town Highway Division
2,480 Tons of Yard Waste to be handled by the contractor
The Town of Enfield does not guarantee that this amount of Yard Waste will be available. Therefore, the Town will not accept a put or pay arrangement as part of the bid.
All bids must be a price for disposal by cubic yard. Each bid must also be accompanied with a DEP Certificate of approved operations.
Bid Option 1; Delivery Option
Each bid will include a single price per cubic yard for daily delivery of yard waste for the 2000 yard waste season. Yard waste will be delivered by Town vehicles to a DEP permitted site supplied by the successful bidder.
This may require as many as (4) Four or (5) Five Town vehicles entering the bidders site each working day and on Saturday during holiday weeks. The site supplied by the successful bidder must be within a (10) Ten mile radius of the Town of Enfield Public Works Garage at 40 Moody Rd.
Yard waste must be delivered to the contractors site either in refuse collection vehicles or in (50) Fifty yard rolloff containers which have received the material from residential sources.
For option # 1, a mutually agreeable and equitable measurement of volumes delivered by the Town will need to be developed.
Bid Option 2; Collection & Transportation option
Each bid will include a single price for removal of yard waste from the Town Transfer Station for the 2000 Yard Waste Season. The Town site is located on Town Farm Road in Enfield. The service will be for the above noted yard waste season. The bid price will be per cubic yard. The Town will supply a dump station at the Town Transfer Station sufficient to accept (100) One Hundred cubic yard transfer trailer. The Town will monitor the trailer and call for a collection when the container is sufficiently full. The intent will be to move only full or near full containers.
Program Responsibilities
- Town Responsibilities
- For Option # 2, the Town will supply an existing transfer station for positioning the successful bidders trailer.
- For Option # 2, the Town will load the trailers by emptying Town yard waste collection
Vehicles directly into the transfer trailers supplied by the successful bidder.
- For Option # 2, heavy equipment needed for repositioning rolloff boxes will be supplied by the Contractor.
- For Option #2, the Contractor will be allowed to store only (1) One extra trailer on the Town Transfer Station site.
- Contractor Responsibilities
- All interested parties must inspect the municipal transfer station site for this project, prior to submitting a bid.
- For Option #2, the successful bidder will ensure that transfer capacity is always available to accommodate incoming yard waste during daily operations.
- The successful is responsible for maintenance of all yard waste removal equipment supplied by his/her company.
- The equipment and process utilized by the successful bidder must guarantee removal of all materials as described in the option #2,noted above.
- For Option #2, the successful bidder will maintain the Town site in a neat and orderly fashion. Upon completion of the project the successful bidder will clear the site of any extraneous waste materials generated by the transfer program.
- The successful bidder will assume all responsibility for materials upon removal from the Enfield municipal transfer station or upon delivery to the bidders site.
- Each bidder must demonstrate access to equipment and a permitted compost/yard waste site necessary to complete this project.
- All bidders will be required to submit their bid with a $ 5,000.00 bid bond. The successful bidder will be required to furnish the Town with a $ 5,000.00 performance bond and labor and materials payment bond.
All bids will be according to the format for Options 1 and 2 as described above. All bids may also include a plan for the future handling and processing of vegetative waste generated by the Town of Enfield.
The Town of Enfield RESERVES THE OPTION TO EXTEND THE CONTRACT FOR (2) TWO additional (1) ONE YEAR TERMS AT THE SAME RATE AS THE ORIGINAL BID.
Criteria for Bid Acceptance
Bids will evaluated by the Department Director, Deputy Director and the Superintendent of Solid Waste based on the proven ability of the bidder to perform the services requested and based on the price bid.
Note: The bidder shall represent him/herself solely on the written bid proposal.
In order to qualify as responsible, a prospective contractor must show that he meets the following criteria as they relate to this request for bids:
1. Specialized experience of the firm and its assigned personnel in the type of work required including evidence of past experience with yard waste management.
- Have adequate technical and financial resources for performance or have the ability to obtain such resources for as required during performance.
- Have the necessary experience , accreditation, organization and technical skill.
- The bidder’s understanding and technical approach to the project.
- The demonstrated ability of the bidder to perform work in a timely manner.
- The bidder’s fee schedule, basis for billing, method and timing of payments and cost as compared with the level of effort to be expended.
- The bidder must be an equal opportunity employer.
Contract Price
- The cost of services shall be detailed in each monthly bill according to the services provided and the charges based on cost per cubic yard.
- At the time of negotiations of the contract, a payment schedule will be agreed upon between the Town of Enfield and the contractor.
General Information
The bidder must represent himself/herself solely by written bid proposal. All key contractor personnel to be involved in the project will be expected to attend any oral presentations that are, or may be, scheduled. No bidding costs will be reimbursed by the Town of Enfield under the accepted bid.
Information or questions relative to this request for bids should be directed to Mr. Kevin Donahue, Superintendent, Solid Waste Division, at (860) 763-7524.
TOWN OF ENFIELD, CONNECTICUT
BID FORM
Ongoing Yard Waste Removal Services
SOLID WASTE DIVISION
The undersigned agrees to furnish and deliver said service according to the specifications, complete and ready for service, at the price bid per cubic yard.
Option # 1 $ / cubic yard
Option # 2 $ / cubic yard
[BID FORM REQUIRED RESPONSES]
Under penalty of perjury and other remedies available to the Town of Enfield, the undersigned certifies this bid is submitted without collusion and all responses are true and accurate. If awarded this bid it is agreed this forms a contractual obligation to provide services at fees specified in this Bid Form, subject to and in accordance with all instructions, bidding and contract documents, including any addenda, which are all made part of this bid.
Signature of Authorized Person Date
Printed Name of Authorized Person
Company Title of Authorized Person
Name of Company
Address of Company
Address of Company
City, State, and Zip Code
Telephone Number Facsimile Number
Ongoing Yard Waste Removal Bidders’ List
Earthgro
RT 207
P.O. Box 143
Lebanon CT. 06249
Jack Collins
Powder Hill Farm
Powder Hill Rd.
Enfield, CT. 06082
Greencycle OF THE NORTHEAST,INC.
25 Brixton St.
West Hartford, CT. 06107
Plaza Materials
ATTN: Stanley Jablonski
295 North Maple ST.
Enfield,CT. 06082
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